Job category: FMCG, Retail, Wholesale and Supply ChainLocation: Western CapeContract: PermanentEE position: NoIntroductionTo achieve the Procurement team goals by providing administrative support to the Buyer and to ensure the smooth running of the department.Perform essential administrative tasks, including document management and report preparation, to support the smooth functioning of the team.Communicate daily with suppliers to coordinate product availability and facilitate weekly reconciliations.Liaise with buyers and planners to ensure product supply meets demand, initiating corrective actions as needed.Provide support in managing orders and maintaining accurate static data records.Support the commercial team with general administrative tasks, including price and pack updates for suppliers.Prepare departmental reports, presentations, and supporting documents across Excel, Word, and PowerPoint.Conduct market comparisons, update promotional calendars, and assist in managing departmental operating expenses.Ensure timely follow-up on outstanding issues stemming from meeting minutes.Coordinate logistics for meetings, including room bookings, travel arrangements, and parking.Compile, update, and maintain organized supplier files.Support monthly commercial presentations, contract preparations, and trading terms documentation.Manage ad-hoc queries and perform other administrative duties as they arise, including critical tasks during events.Technical Skills:Minimum of two years of relevant administrative experience, preferably within a retail or commercial environment.Diploma or Matric (Grade 12) qualification required.Proficiency in Microsoft Office Suite, with strong skills in Excel, PowerPoint, and Word.Familiarity with COGNOS, CAM, JDA, and Oracle systems is advantageous.Basic understanding of retail accounting practices, including expense management and reconciliation.Foundational knowledge of buying and planning principles within a retail or supply chain setting.Behavioural Skills:Strong team player, able to work effectively across varying levels within the team.Highly organized, with a strong orientation towards efficient administrative processes.Proactive, with the initiative to anticipate the Buyer's needs and address them in advance.Capable of making routine decisions independently in the Buyer's absence.Demonstrates solid planning and organizational skills.Effective communicator, both verbally and in writing.Deadline-driven, with the ability to manage multiple tasks in a fast-paced environment.Strong interpersonal skills, with a customer service-oriented approach.Able to perform well under pressure, maintaining high standards of accuracy and attention to detail.Integrity and professionalism, with the ability to handle confidential information with discretion.Results-oriented, with a proactive mindset and commitment to continuous improvement.Naturally connects with and supports colleagues to foster a collaborative environment.
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