Buyers ResponsibilitiesProcurement of Ingredients & Raw MaterialsIdentify Supplier Sources: Research and develop relationships with suppliers for key ingredients like flour, sugar, yeast, butter, and other essential baking items.Negotiate Contracts: Negotiate prices, payment terms (with finance department), and delivery schedules with your receiving department & suppliers to ensure competitive pricing and favourable terms.Ensure Quality Control: Work closely with your production team to ensure that your suppliers' quality of raw materials meets the company's standards.Maintain Supplier Relationships: Foster strong, ongoing relationships with suppliers to ensure consistency, reliability, and address any supply issues.Inventory ManagementStock Level Monitoring: In conjunction with production and sales ensure that inventory levels are maintained, avoiding both overstocking (which can lead to waste) and stockouts (which can halt production).Forecasting & Planning: Analyse production schedules and sales forecasts to plan material requirements in advance and prevent shortages.Expiry Management: In conjunction with production ensure that ingredients and materials with expiration dates are used in a timely manner, reducing waste.Cost Management & BudgetingCost Optimization: Regularly assess pricing, supplier performance, and market trends to identify opportunities for cost savings or more favourable terms.Budget Control: Work with finance and management to create and manage budgets for procurement, ensuring that purchasing aligns with financial targets.Supplier & Market ResearchNew Product Sourcing: In conjunction with sales and production stay up-to-date with new ingredients, equipment, and baking technologies.
If requested help research and source innovative products to keep the bakery's offerings fresh and competitive.Market Trend Analysis: Keep an eye on market trends, pricing fluctuations, and emerging suppliers, especially for high-demand ingredients or seasonal products.Compliance & Regulatory RequirementsFood Safety Standards: In conjunction with the HACCP department ensure that all purchased ingredients comply with relevant food safety regulations and quality standards.Sustainability Practices: Where possible, source sustainable, eco-friendly, or ethically produced ingredients, aligning with company values and consumer demand for ethical sourcing.Labelling & Certification: Verify that suppliers adhere to any necessary certifications such as organic, non-GMO, or gluten-free, if applicable to the bakery's offerings.Collaboration with Internal TeamsCoordinate with Production: Work closely with production teams to understand demand, any new product development, and special projects to ensure the right materials are available at the right time.Communication with Sales/Marketing: Work with the sales or marketing departments to plan for promotions or seasonal demand spikes, adjusting procurement strategies accordingly.Product Development Support: Support R&D or product development teams by sourcing ingredients for new products and offering insights into ingredient availability or cost implications.Supplier Performance ManagementQuality Audits: Regularly evaluate supplier performance in terms of quality, delivery times, and pricing, and address any issues that arise.Risk Management: Develop contingency plans in case of supply chain disruptions (e.g., alternative suppliers, inventory buffers).Supplier Evaluation: Conduct periodic reviews of suppliers based on performance metrics and make changes if needed to ensure consistency and reliability.Logistics & Delivery CoordinationLogistics Oversight: In conjunction with receiving oversee the logistics of ingredient deliveries, ensuring timely and accurate shipments.Delivery Scheduling: Work with logistics teams to coordinate deliveries to align with production schedules, avoiding delays and maintaining continuous operations.Reporting & AnalyticsMonitor KPIs: Track key performance indicators such as cost savings, inventory turnover, supplier lead times, and order accuracy.Reporting: Provide regular reports to senior management on procurement performance, cost management, and supply chain risks or opportunities.Team Leadership & DevelopmentTeam Management: Ensure training, mentoring, and supporting other admin personnel so that should you be away on leave or ill that they know how to buy at these times.Cross-Department Collaboration: Work with cross-functional teams, including sales team, production, quality control, and finance, to ensure smooth communication and alignment on purchasing needs.Technology and Systems ManagementERP/Inventory Management Systems: Utilize Enterprise Resource Planning (ERP) systems or inventory management tools to track purchases, maintain records, and streamline procurement processes.
THIS IS ESSENTIALData Analysis: Use data analysis tools to optimize purchasing strategies, analyse spending, and improve decision-making processes.A Senior Buyer in a bakery company plays a crucial role in maintaining the flow of quality ingredients and materials necessary for production while balancing cost-effectiveness and ensuring the highest standards of quality and safety.
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