Business Procurement Administrator - Natural ResourcesWe are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 89,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.Key ResponsibilitiesSole point of contact for business procurement needsWork with Head office procurement team to ensure all the Procurement KPIs are met (savings, supplier reduction, catalogue usage, BEE maximum score, improved DPO).Improve efficiencies – optimum usage of the IProc system and accurate processing of actual costs and accrualsEnsure the receipt of goods is timely and correctly recordedEnsure any issues on quality, service delivery or supplier's performance are reported so that Procurement can address with the supplier.Ensure Preferred Suppliers are used.Insist on usage of vetted Preferred Suppliers and reduce significantly the need for 'once-off' suppliers.Co-ordinate with Procurement in the case of new supplier requirements, ensuring that the full documentation and motivation for a new supplier is provided and in line with procedures.Purchase Requests: All requisitions from business to be centrally requested on IProc using Catalog or Non Catalog process as per procedure.Ensure the purchase requisitions are correctly raised and the correct commodity code used to ensure accurate accountingEnsure no delays in processing and or approval process.Receiving of services/goods: Co-ordinate with Receivers in business and based on their feedback, receive in IProc.Order follow up: Follow up on open orders to ensure there are no issues with delivery and that receiving is promptly recorded.Investigate and report any discrepancies between order pricing and quantity vs supplier's invoice.Report any quality issues to be taken up with supplierBusiness Support: Ensure full understanding of Business operational needs, with special focus on minimum / maximum stock levels and turnaround time.Procurement Policies and ProceduresWork with Procurement to achieve all KPIsEnsure there is no deviation from policies, procedures and system processesShare knowledge and resources with other Centralised Business Purchasing Officers in other business lines.Minimum RequirementsEducationMatricTertiary Qualification (preferred)ExperienceProcurement (1 year min)Transactional AdministrationProcure to Pay fundamentals and accounting.Oracle – IProc (preferable but not mandatory as training will be provided)Proficient on MS Office applications, especially Excel and WordVery organizedInitiative and proactivityAble to professionally collaborate across all boundaries.
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