Job title : Business Office Admin & Marketing
Job Location : Gauteng,
Deadline : December 19, 2024
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Job Objectives: Strategic: Secure financial and administrative compliance of the bus division through audits and continuous collaboration with (MIAC) Middle East, Israel, Africa and CIS and (VGSA) Volvo Group Southern Africa finance. Analyze financial performance (revenue and cost) of the department, report deviations and assist with corrective/improvement actions. Continuous improvement of systems, ways of working (admin), reporting, etc. (less is more).
Operational: Business Office: Always secure a high level of accuracy in all functions. Support with budget compilations, financial analysis, and reporting. Control financial activities and report deviations as required by VGSA & MIAC. Manage customer accounts and invoices using prescribed system (Evolve). Manage allocation of provisions from sales transactions. Support with the preparation of BRM and monthly estimates. Support regional financial controller MIAC. Coordinate and control rolling bus stock, maintenance, cleaning and safe-guard and protect of components at risk. (Perform visual inspections from time to time). Coordinating with external auditors to ensure compliance with auditing practice. (physical stock quarterly and with auditors – Deliotte). Liase with Logistics department to ensure timely deliveries. Capturing data related to stock of vehicles and chassis on system (Evolve). Tracking orders to ensure timely delivery. Creating purchase orders and GRV goods as well as record keeping.
Administration: Full responsible for all office administration (sales, services, competence development, product engineering, partners, travel arrangements & bookings, etc.). Liaise and communicate with customers and internal supply chain with respect to vehicles, delivery schedules, customer accounts and invoices. Manage daily, weekly, monthly, quarterly reports and secure on-time submission. Manage vehicle introduction onto Natis, registration & licensing using the appointed service provider. Support with documentation during chassis/body homologation. Fully responsible for tender admin (document control, compliance sheet approvals, etc.). Monitor financial KPIs, analyze variances, and recommend corrective actions as needed. Identify cost-saving opportunities, motivate implementation of cost control measures, to enhance efficiencies. Collaborate with procurement and supply chain teams to optimize inventory and minimize cost management.
Marketing: Lead the marketing function for the bus division incl. digital & magazine submissions. Liaise with VGSA & MIAC marketing responsible and coordinate campaigns, functions, etc. Full responsibility with event planning, arrangement and execution.
???????Who are you? Do you dream big? We do too, and we are excited to grow together. In this role, you will bring: Qualification & Job Experience: Grade 12 / Matric Certificate. Financial Accounting Degree or Diploma. Marketing certificate or experience. Computer Literacy (Microsoft Office Package, Power BI). A minimum work experience of 3 yrs required.
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