MAIN PURPOSE OF THE JOBTo provide a business management support function through the coordination of various strategic initiatives and operations management interventions thereby supporting the Executive and the team to achieve effective and efficient application of resources. To support the Executive and the business unit team with various activities with particular emphasis on Business Planning, Performance Management, Project Coordination, Risk Management, Change Management, Operational and Administrative functions while facilitating proper governance and compliance to legislation and best practice within the framework of the Bank's policies and guidelines.Key Responsibilities:Business Planning at Divisional levelCoordinate and contribute to the development and implementation of the Corporate plan and Divisional plan to execute agreed strategic objectivesWork with team members and secure cooperation from colleagues and divisional team members to implement key strategies, projects and initiatives as identified for the divisionCoordinate, monitor, track, and report on these strategies and initiatives including recommending enhancements/changes as and when requiredProvide business intelligence to the Executive by conducting studies, research and keeping abreast on issues affecting areas of responsibility which inform the direction of the Business UnitCoordinate and manage the development of the Divisional budget and resources - short and long term and ensure alignment to the Divisional planPrepare the divisional annual calendarEngage with Executive's direct reports and prepare the agenda for the Management Committee (Manco)Track all resolutions and action items arising from the Manco meetingsCoordinate and/or prepare any required concept documents, reports, memos, letters, and presentations on behalf of the Executive/General Managers as and when requiredResearch, collate any relevant information and scrutinise complex submissions/reports and provide input or feedback to the ExecutiveEstablish and implement effective business support functions, set up and maintain systems processes and procedures that will contribute towards improving efficiencies and improve the customer experienceManage the effective flow of information and documents across the division down to implementation levelMonitor and evaluate efficiencies and identify opportunity for enhancement including improvement of products and services through established mechanismsChampion new ways of delivering services that contribute to the improvement of processes in order to achieve organisational and divisional goalsAct as the Budget Controller for the Executive, monitor and report on variances concerning the budgetAssist with the coordination and monitoring function and may contribute to budget compilation to support the business unit managersRepresent Division as a Risk championMonitor aspects related to business continuity and Enterprise Risk ManagementIdentify potential risks within areas of responsibility and make recommendations to mitigate identified risksUpdating risk register and tracking progressIncident management reportPlan, manage, monitor and evaluate activities around designated strategic projects in order to support the delivery of desired outputs and outcomesMonitor and track project goals and objectives and progress within prescribed time frames and funding parametersCoordinate high level meetings and events in collaboration with the relevant support divisions related to the projectCompiles divisional Performance Reporting to:Develop and manage the implementation of business unit performance monitoring processesAssist the Executive to develop appropriate management analytic processes that enable effective reporting on the business performance at divisional levelCoordinate the periodic performance review sessions and provide input into the development of the balance scorecard and defining performance measures and benchmarks to evaluate successCoordinate the performance reporting process and the reporting of the divisional and business unit performance against agreed strategic and operational objectives as per the reporting requirements and Bank standardsPackage the performance reports for submission to various stakeholdersPrepare and coordinate submissions for quarterly or periodic reporting with the relevant Senior ManagersDraft reports for all Sub-committees and EXCORequirementsQUALIFICATIONS AND EXPERIENCEPostgraduate tertiary qualification in relevant area of focus / Business Administration5 - 8 years relevant work experience as a Business Manager / Management Consultant / Project Manager / Executive Coordinator5 years leadership experience in a comparable environmentCritical Competencies:Analytics (relevant to the function)Legislation & Strategic Report WritingProject Management PrinciplesFinancial PrinciplesStrategic Planning and ProcessesGovernance and RiskSub-committee meetings and Board knowledgeKnowledge of DFI business / processesKnowledge of PFMABenefitsMedical Aid and provident fund
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