Stonehage Fleming is one of the world's leading independently owned family offices and the largest in Europe, Middle East and Africa (EMEA), as measured by its breadth of services, geographic reach and by assets under management, advice and administration.
WORKING RELATIONSHIPS
The position reports to the Head of Global Business Control. This role involves close and regular interaction with all members of the Family Office and Corporate Service team, Accounting, Banking, Investment, Middle Office and Risk & Compliance.
OVERALL PURPOSE
To provide practical assistance, support and advice to Relationship Managers associated with trusts, companies administration and trustees on compliance-related matters and as far as permissible by regulation, assume the responsibility for all interaction for 'First Line of Defence' and for liaison with Risk and Compliance where required.
Key Responsibilities PRINCIPAL ELEMENTS & ACCOUNTABILITIES Working with Relationship Managers, Relationship Manager assistants, and Business Heads to build and strengthen the relationship with Risk and Compliance.Acting as the First Line of Defence for the Relationship Managers and Business Heads in compliance matters, and liaising with the Second Line of Defence, i.e. Risk and Compliance, and occasionally with Audit on the Third Line of Defence. This includes client risk reviews, such as:
Reviewing and managing any records relating to conflicts of interest, breaches, complaints, and operational incidents.Recording and monitoring exceptions, recommendations, and any other regulatory matters requiring resolution.Preparing new (i.e. 120 days review) / existing (i.e. AML file review) periodic risk reviews and approving where required. This includes seeking additional information and documentation when not provided, obtaining KYC/CDD.Reporting any material risk matters to Risk and Compliance and assisting in addressing and mitigating.Undertaking RiskScreen checks and Google searches, periodic review, and transaction monitoring on clients.Providing effective training/refresher training to Relationship Managers and business heads on compliance and AML/CFT matters, and assisting with new employee inductions and ongoing staff development.Reviewing and developing the technical and compliance skills of Front Office employees to ensure they meet both the current and future needs of the business.Assisting the Relationship Manager through their AML review and performing the Risk Screen checks.Collaborating with the Relationship Manager to ensure that the New Business Approval Committee and the onboarding workflows are correctly updated, profiles properly captured, risk assessments conducted, and proper CDD collected. Coordinating with regional BCOs in respect of cross-border business.Ensuring that the Database is updated where any EDD/SDD is applied or if any PEP/EP connection is identified at the time of onboarding or during the lifecycle of the client. Being able to extract any report on these items upon request by the Regulator and/or Risk & Compliance.Supporting the relevant regulatory board(s) in the collation of all data required in relation to the submission of information for the purposes of jurisdictional regulatory data requests.Maintaining and streamlining the Front Office section of the Hub, ensuring all processes, guidance notes, and policies and procedures are available and kept updated.Considering the impacts of new and existing laws, regulations, and compliance and other risks and their advised effects on Middle Office policies, procedures, and processes. Informing relevant business heads and operation heads of such changes.Liaising with Group Head BCOs in any cross-border AML/CFT issues/suggestions for improvement to Group AML/CFT processes.Attending the monthly Center of Excellence BCO meeting.QUALIFICATIONS AND EXPERIENCE
Sound experience within the Financial Services Industry and in particular across the fiduciary sector. A reasonably well-developed knowledge of relevant legislation and regulation would be an advantage. Exposure to operational functions would be an advantage and an ability to communicate well with people, and speak/write the English language.
SKILLS High level of English.Ability to keep confidentiality with regard to client matters.At least 3 years of equivalent experience.Excellent interpersonal and influencing skills and an ability to liaise and collaborate with individuals at all levels, being helpful and co-operative whilst working towards team goals.Flexible and able to multi-task, setting appropriate priorities and adhering to deadlines.Advanced Microsoft Office skills (Word and Excel).Confidence to deliver practical compliance advice balancing risk management and commercial considerations.Proven experience of working in a challenging and fast-moving environment, preferably across multiple jurisdictions and with complex products.
#J-18808-Ljbffr