Job Title / Role: Business Administration Professional
Organization: Siemens Mobility (SMO)
Location: North Riding and On Site
Reporting Manager: Lead Country CFO
The Business Siemens Mobility (SMO) is the world's leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods, and help improve the quality of everyday life for millions of people on all continents. Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our range of offerings includes rail vehicles, rail automation, road traffic management systems, rail electrification, and services. Today, we are recruiting for an Intern to support our CEO and join the Sales & Business Development Team.
Role Headline A hybrid function that manages/operates general budgeting, accounting, and reporting operations in all segments related to finance areas, with other accountabilities to directly support effective and profitable business (sub) segment management. Advises and oversees customer inquiries and orders with the aim to increase customer satisfaction by accurate and on-schedule customer supply and to ensure business and sales success.
Key Responsibilities Business Administration – 40% of the function Supports accountable Unit or BA Management, provides advice and proposes measures regarding Finance / Business Administration. Supports implementation of financial and business administration policies, standards, and procedures for the assigned organization unit. Completes consolidation of all accounting, financial reporting, and other finance-related operations for the assigned unit: Forecasting and budgeting Cost center management and controlling Financial analysis on order/project profit and corrections thereof. Working capital management KPI monitoring and reporting of business performance P&L reporting and Balance Sheet. Checks content and analyzes supplier and customer contracts to ensure compliant and standardized contract management. Order Management – 60% of the function Advises on customer inquiries and creates offers (RFQ, RFP, Mini Tenders) for the customer (preliminary technical clarification, commercial clarification incl. creditworthiness, export control checks, determination of delivery dates, reservation of inventory and, if applicable, manufacturing capacities, information regarding offer validity) to create the prerequisites for closing a contract. Enters and oversees customer orders in the ERP system and determines the delivery dates (technical clarification, commercial clarification incl. creditworthiness, export control checks, checking of delivery dates and confirmation, order confirmation to the customer) to fulfill the customer order at the requested date. Controls order-related compliance of the delivery dates and quantities to initiate proactive measures for optimizing delivery reliability in good time and to be always capable of providing order information. Controls delivery dates and initiates deliveries in a timely manner or, if necessary, handles back orders with automatic delivery collection to ensure delivery reliability to the customer. Arranges quickest possible invoicing to the customer, performing the related post-calculation, controlling order cost receipt and utilizing the possibilities of additional charges to optimize the value flow and show a correct margin. Plans the design of logistics and transport concepts with the customer in cooperation with logistics process planning, packaging planning, and transport handling to safeguard the delivery process and minimize process costs. Cooperates with all others involved and with interface partners, passing on all relevant information to keep themselves and others informed and create an optimum logistics chain. If applicable: Adjusts location of or off-site production with Manufacturing / Factories and clarification of logistics topics. Contacts (Internal/External) Customers, Suppliers, Technical experts, Project Management, Procurement, BU Management, Headquarters. Qualifications and Experience 3-5 years' experience working in a similar role. Minimum Matric. Diploma or Degree in Business Administration. Analytical skills, excellent in PowerPoint, Excel, and SAP / Spiridon. Good knowledge and experience in business, finance, and accounting processes. Our culture: Our culture embraces different perspectives, open debate, and the will to challenge convention. Change is a constant aspect of our work. We aspire to lead the change in our industry rather than just react to it. That's why we invite you to take on new challenges, test your ideas, and celebrate success.
The company's approved Employment Equity Plan and Targets under the Employment Equity Act will be considered as part of the recruitment process. As an equal opportunity employer, we encourage and welcome people with various disabilities to apply.
We care about your data privacy and take compliance with the POPI Act, GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open.
Closing Date: 25 September 2024
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