Minimum requirements :Financial Duties Include (But Not Limited To) :Maintain and ensure accurate and up-to-date financial records.Record daily financial transactions, including purchases, expenses, receipts, and sales.Assist in the preparation of financial statements such as balance sheets and income statements.Analyse financial data to provide insights for future financial planning.Assist senior accountant (external) in the preparation of monthly management accounts and collaborate with independent auditors to compile the annual financial statements.Assist with customers and quotations, process invoices, and reconcile and send out customer statements.Manage suppliers, issue purchase orders, place orders with suppliers, process supplier invoices, perform account reconciliations, and submit credit applications to suppliers.Daily capturing and reconciliation of bank statements.Detailed costing of import shipments within the ERP system and reconciliation of customs VAT.Manage physical inventory as well as on the system, ensuring monthly stock takes are conducted.Prepare necessary documents for export shipments and liaise with freight forwarders for customer clearance and export requirements.Maintain staff files and contracts.Assist with monthly payroll preparation and leave management.Office Administration Duties Include (But Not Limited To) :Front desk customer service, including answering phones.Manage schedules for appointments and deadlines.Assist with agendas, travel arrangements, and appointments.Perform clerical duties such as answering phone calls, responding to emails, and preparing documents.Track stock of office supplies and place orders when necessary.Maintain general office files and filing requirements.Scan and upload documents onto the server.Perform other relevant duties when needed.Manage drivers and vehicles, including license renewals.Provide executive support to the Managing Director.Manage both supplier and customer orders to ensure timely shipping and receipt.Desired Experience & Job Requirements :Proven experience as a Bookkeeper and Office Administrator or similar role.International trade and import & exports experience highly beneficial.Good understanding of accounting and financial reporting principles and practices.Ability to work independently with integrity and minimal supervision.Fluency in both English and Afrikaans with strong communication skills.Eagerness and willingness to learn and grow with the company.Excellent organizational abilities and exceptional attention to detail.Proficient in various computer software applications, including Microsoft Office.Comfortable handling confidential information.Able to quickly learn and adapt to new software and processes.Strong verbal, numerical, and written communication skills.Strong planning, organizing, and record-keeping skills.Superb organizational and time management abilities.Detail-oriented, goal-oriented, and task-driven.Ability to multitask and work without supervision.Reliability and honesty.Ability to function well in a fast-paced and sometimes stressful environment.Willingness to work flexible hours as required.Qualifications :Matric or Grade 12.Associate degree in Accounting / Relevant Diploma / Relevant Certificate.Qualifications (ACA, ACCA, or CIMA) are a plus but not required.BSc / Ba certificate in accounting, finance, or relevant field is a plus but not required.A minimum of 3-5 years experience in similar roles.Proficiency in using accounting software or ERP systems.Advanced level Excel skills.Consultant : Daniella Rorke - Dante Personnel Pretoria Faerie Glen
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