Job Reference: CPT003417-Meg-1Do you have a good track record of bookkeeping and debtors experience, analytical and accurate qualities, and are you highly proficient in Excel (v-lookups/H-lookups/formulas)? Our client in Montague Gardens requires a bright, positive, willing to learn candidate who can accept responsibility, a people person who enjoys being in charge of an office where they are the 'go to' person in getting everything sorted. Experience with Xero is an advantage. A basic accounting diploma is preferable. Being immediately available is highly advantageous.Duties & ResponsibilitiesRequirementsGrade 12; Basic accounting diploma advantageousProficient in Excel (v-lookups/H-lookups/formulas), Word, and OutlookExperience with Xero is an advantageBilingual (English – speak / Afrikaans – understand)Presentable with outgoing, well-spoken, confident & friendly communication skillsExcellent financial acumen with accountsOwn transport essentialAbility to take on responsibilities, use initiative, and work well in a team & independentlyDutiesReporting to the Director and Financial ManagerTracking of servicing invoicing for both Cape Town and Durban branchesReconciliation of all closed services per month invoicedFollow up on outstanding accountsCreate proforma invoices and track deposits (request deposits)Send final invoice to customer upon finalization of jobJob costing installationsEnsure job costings are accurate and complete for the month (Dbn/Cpt/Jhb)Cost of Sales report (monthly) – Services/Spares (Cpt/Dbn/Jhb)Certificates (SASA/SAGA/AASA – annual) to clients upon completion of job and receipt of final paymentAssist with insurance claims (Dbn/Cpt/Jhb)Manage WIP/check proformas converted correctly to invoices – distributed to clientsManage rental agreementsXero – process invoices/credit notes daily, allocation of receipts from/to WIP and daily receipts to closed jobsManage client enquiries telephonically, helping and going the extra mile to ensure you can get back to them with exact information requiredBuild sound relationships with clients, enjoy being the go-to person when help is neededRegistration of any new contract fitters that are working on siteRecord daily hours worked by all employees, complete monthly and weekly schedulesCheck working hours and daily signing in and outManage sick leave schedules and administration requiredManage in-house database of customer listsEnsure that jobs being worked on are updated daily as to the current fitment statusManage costing compilations for all work requirementsOversee HR for staff with opening new files, drawing up contracts, issuing of payslipsManage transport invoices at month endEnsure administration for health and safety compilation is updated and on file when neededManage the royalties programFor rental units, ensure month rental and water and sewerage accounts are issued timeously and payments are receivedReconciliation of vehicle fleet for Cape Town, Johannesburg, and DurbanSalary: R negotiable dependent on experienceJoin us on SOCIAL MEDIA or visit our WEBSITE for more information.
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