KEY PURPOSE OF THE ROLETo maintain the financial records of an organisation by recording transactions daily.
Bookkeeping refers to the process of financial record-keeping.
Accurate financial record-keeping helps an organization to keep track of their income and expenditure, and to make sure that they stay within budget.KEY OUTPUTS/ ACCOUNTABILITYPurchase supplies and equipment as authorized by managementMonitor office supply levels and reorder as necessaryTag and monitor fixed assetsPay supplier invoices in a timely mannerTake all reasonable discounts on supplier invoicesPay any debt as it comes due for paymentMonitor debt levels and compliance with debt covenantsIssue invoices to customersCollect sales taxes from customers and remit them to the governmentEnsure that receivables are collected promptlyRecord cash receipts and make bank depositsConduct a monthly reconciliation of every bank accountConduct periodic reconciliations of all accounts to ensure their accuracyMaintain the petty cash fundIssue financial statementsProvide information to the external accountant who creates the company's financial statementsAssemble information for external auditors for the annual auditCalculate and issue financial analysis of the financial statementsMaintain an orderly accounting filing systemMaintain the chart of accountsMaintain the annual budgetCalculate variances from the budget and report significant issues to managementComply with local, state, and federal government reporting requirementsProcess payroll in a timely mannerProvide clerical and administrative support to management as requestedFollow accounting policies and proceduresEDUCATIONAL QUALIFICATIONS, REQUIRED KNOWLEDGE & EXPERIENCEMatricMinimum of a Diploma or bachelor's degree in accounting1-2 years of experience as a bookkeeperKnowledge of bookkeeping practicesKnowledge of generally accepted accounting principles and proceduresKnowledge of relevant legislation and regulatory requirementsWorking knowledge of relevant computer applicationsKnowledge of data management and financial data analysisREQUIRED SKILLSMicrosoft Office (Excel, PowerPoint)Sage PastelPossess excellent numerical skillsSolid organizational skills and excellent attention to detailExcellent communication skills, including relationship building with individuals across the businessHighly computer literate with knowledge/experience of accounting packagesAbility to work quickly, accurately and to deadlines, using a logical and methodical approachTo be honest, discreet, and trustworthy
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