Bookkeeper

Bookkeeper Finance / Accounting Pietermaritzburg - KwaZulu Natal Bookkeeper - Pietermaritzburg- 12 months Contract A candidate with advance Pastel Partner knowledge, including Pastel intelligence reporting, knows how projects reporting & projects management works, budgets processing and management in Pastel Partner is MUCH DESIRABLE.
The candidate must also understand leave management on Pastel, understands Sage Employee Self Service (ESS), etc.
Pastel Partner, Pastel Payroll, And have intermediate to advance Excel skills.
Requirements has a Diploma in Bookkeeping / equivalent, has at least three years experience as a Bookkeeper / Accountant / other similar positions, preferably someone who has experience in the NGO sector, someone who has experience in working with auditors, someone who has experience in working with SARS, e-filing, lodging of returns and handling of SARS audits, have a valid drivers licence, and can drive.
1.Transactions capturing bank statements Main account, Sustainability, and any other accounts) Obtain all bank statements from the Finance and Operations Manager or CEO on a weekly basis.
Save them in the relevant month folder on the SharePoint.
Reference all transactions accordingly and capture them into Pastel Partner (import using Pastel Bank Manager).
Ensure that all captured transactions have adequate supporting documents as per organisations policy.
Obtain supporting documents from the Administration / Procurement Officer and reference them accordingly.
Ensure that copies of all supporting documents are saved on the relevant SharePoint folders as well.
Ensure that VAT is correctly accounted for in the GL.
Ensure that VAT amounts claimed are supported by valid tax invoices.
Ensure that VAT claimed agrees to the tax invoice(s).
Prepare the bank reconciliation for each bank account.
Update the transactions into Pastel Partner.
Review the GL and bank reconciliations with the Finance and Operations Manager.
Have bank reconciliations signed by the Finance & Operations Manager.
Transactions capturing credit card Obtain the credit card bank statement from the Finance & Operations Manager at the end of every month (currently this is received once every month end as its not yet linked to our banking profile).
Capture all transactions into Pastel.
Ensure correct allocation in the GL.
Ensure that all transactions have supporting documents.
Obtain supporting documents from the Administration / Procurement Officer.
Ensure that the Administration / Procurement Officer has saved all supporting documents in the relevant months folders in the SharePoint.
Ensure that VAT is correctly accounted for.
Verify VAT to tax invoices.
Prepare credit card reconciliation monthly.
Have the reconciliation signed appropriately.
Transactions capturing - petty cash Obtain the petty cash book / spreadsheet from the Administration / Procurement Officer (this can be done fortnightly as there are minimal transactions in this category).
Capture the transactions to Pastel.
Ensure correct allocation in the GL.
Ensure VAT is correctly accounted for in the GL.
Verify VAT to tax invoices.
Obtain supporting documents from the Administration / Procurement Officer Transactions capturing payroll Prepare the payroll journal using the approved payroll schedule, latest by the 20th every month.
Submit the journal to the Finance & Operations Manager and the CEO for approval.
Ensure that this is supported by relevant supporting documents, i.e.
payslips, EMP 201s, etc.
Process the approved payroll journal into Pastel.
Ensure correct allocation of transactions in the GL.
Ensure that payroll clearing account is cleared at the end of every month.
Save all relevant payroll information in the relevant months folders in the SharePoint.
Transactions capturing subs reports Obtain the signed sub-partners liquidation reports from the Finance Officers.
Prepare a monthly journal to raise expenditures in the GL.
Submit this to the Finance & Operations Manager and Programme Director for approval.
Process the approved journal entry into relevant debtors ledger and GL.
Ensure that each debtors ledger account agrees to relevant sub-partners liquidation reconciliation.
Ensure that all sub-partners journals are saved in the relevant SharePoint folders Transactions processing other journals Prepare journal entry and submit it to the Finance & Operations Manager together with relevant supporting documents for approval.
Process the journal entry / journal entries into Pastel Partner ensuring correct allocation in the GL / debtors ledger / creditors ledger.
Update the journal batch.
Save all approved documents in the relevant SharePoint folder.
Any other duties Perform any other adhoc duties allocated to you.
Obtain all bank statements from the Finance and Operations Manager or CEO on a weekly basis.
Save them in the relevant month folder on the SharePoint.
Reference all transactions accordingly and capture them into Pastel Partner (import using Pastel Bank Manager).
Ensure that all captured transactions have adequate supporting documents as per organisations policy.
Obtain supporting documents from the Administration / Procurement Officer and reference them accordingly.
Ensure that copies of all supporting documents are saved on the relevant SharePoint folders as well.
Ensure that VAT is correctly accounted for in the GL.
Ensure that VAT amounts claimed are supported by valid tax invoices.
Ensure that VAT claimed agrees to the tax invoice(s).
Prepare the bank reconciliation for each bank account.
Update the transactions into Pastel Partner.
Review the GL and bank reconciliations with the Finance and Operations Manager.
Have bank reconciliations signed by the Finance & Operations Manager.
Obtain the credit card bank statement from the Finance & Operations Manager at the end of every month (currently this is received once every month end as its not yet linked to our banking profile).
Capture all transactions into Pastel.
Ensure correct allocation in the GL.
Ensure that all transactions have supporting documents.
Obtain supporting documents from the Administration / Procurement Officer.
Ensure that the Administration / Procurement Officer has saved all supporting documents in the relevant months folders in the SharePoint.
Ensure that VAT is correctly accounted for.
Verify VAT to tax invoices.
Prepare credit card reconciliation monthly.
Have the econciliation signed appropriately.
Obtain the petty cash book / spreadsheet from the Administration / Procurement Officer (this can be done fortnightly as there are minimal transactions in this category).
Capture the transactions to Pastel.
Ensure correct allocation in the GL.
Ensure VAT is correctly accounted for in the GL.
Verify VAT to tax invoices.
Obtain supporting documents from the Administration / Procurement Officer.
Transaction Capturing Payroll Prepare the payroll journal using the approved payroll schedule, latest by the 20th every month.
Submit the journal to the Finance & Operations Manager and the CEO for approval.
Ensure that this is supported by relevant supporting documents, i.e.
payslips, EMP 201s, etc.
Process the approved payroll journal into Pastel.
Ensure correct allocation of transactions in the GL.
Ensure that payroll clearing account is cleared at the end of every month.
Save all relevant payroll information in the relevant months folders in the SharePoint Obtain the signed sub-partners liquidation reports from the Finance Officers.
Prepare a monthly journal to raise expenditures in the GL.
Submit this to the Finance & Operations Manager and Programme Director for approval.
Process the approved journal entry into relevant debtors ledger and GL.
Ensure that each debtors ledger account agrees to relevant sub-partners liquidation reconciliation.
Ensure that all sub-partners journals are saved in the relevant SharePoint folders.
Prepare journal entry and submit it to the Finance & Operations Manager together with relevant supporting documents for approval.
Process the journal entry / journal entries into Pastel Partner ensuring correct allocation in the GL / debtors ledger / creditors ledger.
Update the journal batch.
Save all approved documents in the relevant SharePoint folder.
Perform any other adhoc duties allocated to you.
2.
Preparation of funders reports Extract the GL from Pastel into Excel spreadsheet.
Prepare funders report(s) using relevant template(s).
3.
Payroll processing Prepare monthly payroll on Pastel Payroll.
Review it with the Finance & Operations Manager to ensure accuracy and completeness.
Update the monthly payroll in Pastel Partner.
Print relevant reports and submit to the Finance & Operational Manager and CEO for signing.
Prepare relevant documents for payroll payments and submit them to EXCO for approval.
Ensure that leave records are updated on Pastel Payroll.
Perform any other duties assigned.
4.
SARS submissions VAT returns Prepare VAT 201s monthly.
Submit VAT 201s to the Finance & Operations Manager for approval.
Lodge the approved VAT 201s to SARS monthly.
Where the VAT 201 is selected for audit, obtain relevant supporting documents from the Administrator / SharePoint folders, submit to the Finance & Operations Manager for review and approval, then submit the supporting documents to SARS.
Ensure that deadlines are met.
Employees tax returns Prepare EMP201s monthly.
Submit them to the Finance & Operations Manager for approval.
Lodge the approved EMP 201s to SARS.
Should SARS select our EMP201 for audit, obtain the relevant supporting documents from the SharePoint, collate the SARS pack for review by the FM, and submit the approves documents to SARS.
Ensure that deadlines are met.
Employees tax returns Prepare (with the assistance of our Pastel Consultant, if necessary) EMP501s, have them reviewed by the FM, and lodge them to SARS.
Ensure that deadlines are met.
Annual income tax return Prepare the annual income tax return for the organisation.
Submit it to the Finance Manager & Treasurer for review and approval.
Lodge the approved income tax return to SARS.
5.
Budgets Assist the Finance Manager in preparing the organisational and programme/ projects budgets.
Upload budgets into Pastel Partner.
Ensure that any adjustments on uploaded budgets are authorised by the Finance Manager and relevant Departments Director.
Send budgets variances to the Finance Manager & relevant Departments Director.
6.
Audits preparations Assist the Finance Manager in preparation of the audit files (statutory and other projects specific audits).
Assist the FM in handling & resolving audit queries.
7.
Other responsibilities Perform any other responsibilities assigned to you.
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