Job descriptionAccurately process incoming invoices and reconcile in compliance with financial policies and procedures.
Key responsibilities1.
General BookkeepingMonthly and ad hoc journal entriesaccurately post cost allocation entriesRaise accrual journalsCorrectly account for prepaymentsPrepare monthly balance sheet reconciliations for review and approvalPrepare reports and analysis as requiredComply with month end and other reporting deadlinesAssist with other month end and reporting requirementsTreat invoices in foreign currency correctlyProcess any other transactions as required 2.
Cashbook and bankingReconcile cashbooks for 4 entriesPrepare weekly cashflow reportPrepare cashflow forecasts and requirements monthly and as requiredPrepare monthly forecast of payments (forecast creditors listing)Prepare payment authorisation runs in terms of policyIdentify reconciling items on cashflow and ensure these are correctly resolvedPayments to suppliers:Submit only valid and authorised invoices / costs for paymentLoad balances to be paid to suppliers after the approval of creditors reconciliationsEnsure suppliers are paid in accordance with payment terms of the creditors accountEnsure only invoices that have been processed as submitted for payment (unless an advance payment is required and has been authorised)Only load valid and authorised payments on the banking applicationAccurately load banking details of the supplier, amount to be paid to the supplier & payment reference on the banking system when required3.
Petty cashIssue petty cash for approved petty cash requisitions / requestsReconcile petty cash on the approved template / format on a weekly basisProcessing petty cash transactions accurately and within deadlines on a weekly basis4.
Intercompany TransactionsEnsure all intercompany balances agree with the counterparty at each month endObtain intercompany confirmationsComplete any re-invoicing to be performed to other intercompany entities (including raising POs if required)Request account statements from active suppliers at a minimum monthlyComplete creditors reconciliations on a monthly basisRequest outstanding invoices from intercompany vendors as required in time for payment and processing within deadlinesEnsure invoices/ credit notes are not captured on the accounting software more than onceEnsure invoices are not paid more than onceEnsure all invoices captured comply with SARS & other legal requirementsMatch supporting documents to expense claims as required within 24 hours of receiving claimRevalue foreign currency intercompany loans appropriately5.
OtherReport any suspicious or possibly fraudulent transactions to Financial Manager, CFO, Managing Director or other valid reporting channels as per policyAccurately complete all filing and document storage requirements as required or as per procedureComply with processes and proceduresComply with finance department processes and proceduresAssist treasury department by accurately:Confirming bookings on the payment boxTaking walk-in customers payments, including cash paymentsAssisting customers with finance queries on the telephoneMaintaining professional working standards, respecting confidentiality and professional work ethicJob RequirementsGrade 12Minimum of 5 years' experience as a bookkeeperAccounting or bookkeeping qualificationBasic accounting knowledgeComputer literate