The Bookkeeper will be responsible for managing financial operations, including banking, invoicing, assisting external accountants with annual audits, and preparing management accounts. The role requires bookkeeping tasks up to trial balance using Xero accounting software, along with a strong emphasis on finance operations and advanced proficiency in Excel. The ideal candidate will possess a keen eye for detail, strong organizational skills, and the ability to manage both financial and operational tasks in an ever-changing environment.
Key Responsibilities:
Banking & Cash Flow Management:
Oversee daily banking activities, ensuring transactions are accurately recorded in Xero.
Perform monthly bank reconciliations to maintain up-to-date financial records.
Manage cash flow, monitor petty cash, and support cash forecasting.
Invoicing & Accounts Payable/Receivable:
Generate and issue customer invoices through Xero, ensuring timely billing and tracking of payments.
Process supplier invoices and ensure payments are made according to agreed terms.
Monitor and follow up on outstanding payments, ensuring smooth cash collection.
Bookkeeping to Trial Balance:
Record daily financial transactions and maintain accurate general ledger accounts in Xero.
Prepare journal entries and ensure all financial data is captured correctly up to the trial balance stage.
Conduct month-end and year-end closing activities, ensuring accuracy and completeness.
Assist in the preparation of financial statements, including balance sheets, profit and loss statements, and cash flow reports.
Generate management reports using Xero and Excel, offering insights on financial performance and operations.
Analyze financial data and assist in budgeting, forecasting, and variance analysis.
Audit Support:
Provide necessary financial data and support to external auditors during audits.
Ensure all financial records comply with audit standards and assist in implementing audit recommendations.
Operations & Process Improvement:
Work closely with operational teams to integrate financial and operational processes.
Identify opportunities for process improvement in finance and operations, enhancing efficiency.
Develop Excel models and reports to streamline financial data management and reporting.
Skills & Qualifications:
Qualifications:
Diploma or degree in accounting, finance, or a related field.
Certification in bookkeeping or finance (e.g., AAT, ICB, or equivalent) is an advantage.
Experience:
3+ years of experience in bookkeeping, finance, and operations, with expertise in accounting software (Xero is used but prior knowledge of it is not a must).
Proven experience with financial processes, invoicing, banking, and preparing financial statements.
Strong background in finance operations and process optimization.
Technical Skills:
Proficiency in Xero accounting software is essential.
Advanced Excel skills (e.g., pivot tables, VLOOKUP, complex formulas) for financial analysis and reporting.
Knowledge of financial regulations, bookkeeping principles, and best practices.
Other Skills:
Excellent attention to detail, ensuring accuracy in financial records and reports.
Strong analytical and problem-solving skills to enhance financial and operational processes.
Ability to multitask, prioritize, and meet deadlines in a dynamic environment.
Strong communication and collaboration skills, working effectively across teams.
Key Attributes:
Proactive, with a problem-solving mindset and a focus on process improvement.
Ability to handle confidential information with integrity.
Strong organizational and time-management skills, ensuring tasks are completed efficiently.
Highly adaptable and able to change from one task to the next.
Looking to grow with the business.
Willing to roll up your sleeves and get involved in operations, HR, and any other areas of the business where your help can be used.
If you do not hear back from us within 30 days, please consider your application unsuccessful.
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