To manage the corporate debtors, process intercompany transactions, and intercompany and international bookkeeping functions. Ensure all invoicing, receipting, and general transactions recorded are valid, accurate, complete, properly authorised, and processed timeously.
Tasks
Control invoices:
Daily invoicing of corporate clients from the auction platform.
Daily invoicing of ad-hoc corporate clients according to relevant agreements.
Check invoices for accuracy and completeness before posting (including VAT requirements).
Daily follow up on overdue corporate debtors.
Manage accounts email inbox to ensure queries are resolved timeously.
Ensuring the accuracy of corporate customer statements.
Weekly distribution of statements to corporate customers.
Preparing credit notes.
Control receipting:
Daily capturing of receipts from bank statements to the correct debtor's accounts.
Allocating payments against invoices in accordance with remittances.
Ensure the accuracy of debtors' age analysis reports.
Report any anomalies to management.
Administrative and other duties:
Ensure respectful communication with customers when handling queries.
Building good relationships with clients.
Ensure all relevant agreements are filed and easily accessible.
Compile monthly intercompany schedules and confirmations.
Liaising with various departments internally.
Loading of bank transactions.
Bookkeeping – international and inter-company:
Prepare general journals for approval.
Monitor and analyse general ledger transactions posted.
Monitor and analyse all general ledger accounts frequently.
Analyse and reconcile balance sheet accounts frequently.
Prepare accurate trial balance monthly.
Ensure exchange rates used are accurate and valid.
Ensure all foreign currency balances are closed off monthly.
Ensure all supporting documents for all transactions are safely stored, organized, and readily available.
Requirements
Academic qualifications
Essential:
Grade 12 or equivalent
Tertiary accounting/bookkeeping qualification
Work experience
Essential:
3+ years of experience in accounts receivables
3+ years of experience in general bookkeeping
Experience with international banking platforms
Experience with foreign exchange rates and foreign currency transactions
Advantageous:
Motor industry experience
Sage IntAcct experience
Knowledge:
Good Computer and Microsoft office skills
Bookkeeping
Understanding of VAT
Knowledge of corporate policies and procedures
Sage Intacct (Advantageous)
Foreign currency transactions
International banking platforms
Personal Attributes:
Self-disciplined
Professional
Organised
Upholding standards
Examining information
Providing insights
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