The Billing and Credit Controller will be directly responsible to manage the following areas within the Finance division:Manage the Accounts Receivable function of a portfolio of customersManage collections of all due and overdue invoicesBilling of invoices according to contracts / instructionsReconcile invoiced billings vs Forecasted Sales reportCollection forecastDetailed Review ReportingReceipting of paymentsManage Withholding Tax transactionsLiaise with Country in terms of collections and billingsIssuing of Statements of AccountReconciliation of Debtors accountsMaintain AR records on TEAMS data baseMaintain correct client records on X3, update whenever necessaryResearching and resolving payment discrepancies and billing issuesFollow up on collections and paymentsMonitoring of customer account details for non-payments, delayed payments and other irregularitiesDUTIES AND RESPONSIBILITIES:Work with the Sales Department in doing planned collections at the beginning of every month.Send statements to all debtors in the middle of the month and at the end of the month and whenever a need to send statements arises.Prepare for all debtor's meetings and attend all debtors' meetings with the Sales Department and attend to all issues raised in the meeting that relates to Finance.Create a relationship with your clients and keep contacting them to follow up on the payments due in terms of the contracts.Send reconciliations to clients showing invoices outstanding.Advise the other Departments of any client issues that are brought to your attention by the clients that need to be resolved by Alliance Media and work with the other departments in resolving those issues.Obtain remittance advices from clients and match the payments received from clients to invoices accurately.Prepare and send letters of demand to clients who have failed to pay according to Company Credit Policy.Read and know contract clauses and refer to contract when following up debt.Providing debt collectors and lawyers with the required information for the purposes of handing over the debtors to the debt collectors.Advising Sales and Operations when flighting and production is paid by the clients.Debtors meeting with Sales, Media Specialists and Financial Assistants.Visit problem debtors in the countries with the objection of collecting from these debtorsEnsure all debtors have signed contracts.Ensure that the Client Information and Credit Risk Document is completed by clients and that all information is consistent with X3 data base.Update the client's data on the system such that the data on the system, such as addresses, and other contact details is always up to date.Attend to all debtors' queries within 24 hours.WORKING CONDITIONS:QUALIFICATIONS REQUIREDMatricTertiary qualification in Credit Control / AccountingEXPERIENCE REQUIRED5 Years of Credit ControlExperience in Africa will be advantageousExperience with SAGE X3 will be advantageousCOMPETENCIESResults-oriented, tenacious, self-starter who strategically plans for successDemonstrates impeccable financial acumen with passion and drive for successExcellent communication skills (verbal and written)Proficiency with Microsoft Office programs, including PowerPoint, Word and ExcelEffective team player with ability to build and maintain positive relationshipsExcellent planning, investigative, analytical and reporting skillsExperience inputting and retrieving data to develop an understanding of the environment in order to improve resultsExperience with business to business relationshipsAbility to work in a high-intensity, fast-paced environmentAbility to meet physical demands of jobs, including travelling in Africa where requiredPreferred SkillsDestination & Compass – Has a written goals, has written strategic plan, writes compelling SMART goals and is committed to them, knows what must be done and why, has a developed action plan and follow the action plan, has determined possible obstacles and has a plan to deal with the obstacles, has check points and debriefs daily, and continuously monitors performance in the division.Outlook – Believes in self, company and marketplace and is passionate about learning and growing. Takes responsibility for own success, doesn't externalize, accepts challenges, does not take "no" as failure, but as an opportunity to succeed.Communication – Creates and sustains ongoing forums that encourage two-way communication opportunities; demonstrates and promotes positive prospect, client, and work relationships; proactively addresses and manages conflict and disputes; works to achieve constructive resolution.Character - Demonstrates unquestionable integrity in every aspect of work and dealing with others; Consistently models desired behaviors and values established by the company; Respects diversity of perspective in discussions and demonstrates an inclusive style; Demonstrates concerns for job safety for self and others.Business Acumen - Doesn't take things personally, knows what to say or do at the appropriate time; Is cool under pressure and is prepared for whatever the prospect or client does or says; Doesn't strategize "on the fly", doesn't over analyze, and stays in the moment; Asks thoughtful questions, displays effective listening, demonstrates value; Is tenacious, maintains continuous contact with stakeholders and role players to establish need(s); Demonstrates effectiveness in linking team to overall completion.Results Orientation – Makes fact-based decisions and follows through to completion, analyses and uses data to achieve goals, drives execution, initiates action and follow-ups to successful completion, effectively demonstrates how solutions will solve problem(s), continuously conducts debriefs and performs pre-call strategies.Collaboration - Effectively builds and maintains partnerships within the division, prospects and people at all levels across the company. Contributes to team and company success. Maintains flexibility and reacts to change appropriately. Communicates and shares information with candor that builds trust and enhances relationships.Administrative Management - Continuously manages administrative functions to ensure quality and timeliness, manages accurate and timely activity and performance reports, analyses report data to project trends and build forecasts, maintains accurate and complete client and prospect database.Seniority levelMid-Senior levelEmployment typeFull-timeIndustriesAdvertising Services
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