Company DescriptionIthalomso Waste Management is a 100% black-owned company based in the City of Cape Town. We offer waste management, cleaning & hygiene services, and recycling solutions to both the public and private sector.Role DescriptionThis is a contract role for a Bid Manager based in the City of Cape Town. The Bid Manager will be responsible for bid preparation, bid management, bid writing, proposal management, and bid processes on-site.KEY RESPONSIBILITIESEffectively plan for, and scope bids / proposals / quotes to be delivered:Review Requests for Proposals (RFP), Request for Quotations (RFQ), and Request for Information (RFI) documents and liaise with the respective opportunity owner to determine Go/No Go for the opportunity at hand.In collaboration with Operations Team identify resources required to be involved in the process.Follow formalized bid procedures and engage stakeholders.Collaborate with Operations Team to support and contribute to the shaping of customer proposals/tender.Work with cross-functional business representatives to define the deliverables, interdependencies, and critical milestones.Build a project schedule stipulating all actions to take place before the closing date of the RFP/RFQ/RFI.Set up and chair a bid kick-off meeting to assign and agree on accountability, responsibilities, consultations, and timelines.Ensure that the appropriate structures, governance practices, supporting documents, processes, and solution sets are in place to enable effective and efficient end-to-end bid / proposal management and submission.Strictly adhere to qualification process regarding the tender checklist.Keep close track of progress on all open bids.Provide tender lead with effective support to convert opportunities to wins.Manage the end-to-end bid / proposal / quote development process:Ensure that all inputs as agreed correctly appear in the final bid documents.Actively collaborate with the pricing and CFO to ensure financial details are timeously available.Attend all reviews ensuring that the team is in line with agreed / altered plan / process.Align the inputs required from small, medium and macro enterprises (SMMEs) and external service providers to successfully conclude the bid / proposal process.Ensure that all requirements are correctly addressed as per the customer specification.Attend the final Bid / Proposal / Quote Approval Review and ensure availability of all required documents.Monitor and report on bid / proposal / quote progress and status:Continuously monitor bid / proposal / quote progress and conduct regular follow-ups and updates with relevant stakeholders.Proactively relay potential risks to scope, time, cost, or quality, and develop effective strategies to mitigate risks.Manage internal and external customer queries and escalations.Bid compilation and approval:Manage the preparation of documents for printing and electronic submissions.Perform in-depth quality review of bids / proposals before final submission.Ensure formal signoff of the bid / proposal / quote in accordance with business process once compiled, documented, and filed.KEY SKILLS AND EXPERIENCESkills:Excellent written and verbal communication skillsAdvanced MS Word, Excel, and PowerPointAbility to lead, influence and motivate othersStrong customer service orientationStrong presentation skillsTime management and prioritization skillsCollaboration and teamworkProcess driver and implementerExperience of coordinating and updating a knowledgebase system is beneficialBehavioral Skills:Cross-functional integration and collaborationProblem analysis and problem solvingAbility to work under pressurePerseverance/TenacityAccountabilityPlanning and organizingAttention to detailQUALIFICATIONBusiness / Sales Management qualificationBCom Degree would be advantageousMinimum of 5 years' experienceCandidates who meet the above requirements may submit their CV no later than via email to ******
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