The Cash and Bank Controller is responsible for ensuring that all bank account transactions are processed and reconciled to the accounting records. The incumbent must ensure that efficient processes are applied and that all relevant policies and procedures are adhered to. They are expected to create and maintain positive customer relations to facilitate or expedite payment, timeously resolve queries, reconcile accounts, and report to the relevant Managers as and when required.
Job Objectives:
Reconciled Bank Accounts
Process all banking and credit card transactions into the accounting system
Reconcile bank statement to accounting system
Ensure reconciling items are cleared on a weekly basis
Ensure reconciliations are filed and review
Download and save bank statements
Ensure that the policy and business process is always adhered to
Ensure accurate recording and communication of tenant deposits and guarantees
Ensure credit card recons are prepared and authorised
Effective debit order loading and banking
Prepare monthly debit order file and submit to bank for collection
Ensure all rejections are communicated to Credit control
Banking Administration
Ensure monthly meetings are scheduled with the bank relationship manager
Follow up and resolve queries relating to banking administration
Prepare investment and disinvestment requests
Prepare and complete banking documentation
Manage bank guarantees
Ensure banking resolutions are up to date
Reporting
Prepare cash flow report as required after collating projected payments and receipts
Confirm tenant deposits as requested by property management
Review reports for submission to Managers and ensure that comments are accurate, sufficient, up to date, and meaningful
Collaboration and Customer Service
Ensure that regular formal engagement is being had with key internal customers
Attend regular meetings with Business Units to keep them abreast of new information and to maintain sound working relationships
Create and maintain excellent customer relations
Ongoing collaboration across the Business and to resolve account queries and to facilitate or expedite payment
Timeously and professionally resolve account queries
Gift Card management
Manage the relationship between Tutuka and the V&A Waterfront
Issuing of internal gift cards
Managing and processing of bulk orders from corporates
Assist in resolving reconciling items with Tutuka
Process journal entries to reflect bank movements
Suggest any improvements to the current process and ensures controls are adhered to
Deposit cash collected on gift card sales Tenant deposits
Open and close tenant trust accounts on the online banking platform
Reconciliations between trust accounts and GL accounts
Ensure cash is refunded timeously to tenants
Other
Prepare reconciliations for municipal accounts and ensure municipal bills are settled timeously
Prepare cash flow forecast for expenses
Process foreign payments and ensure process is adhered to
Completes Adhoc task as requested which may involve any area applicable to the Transactions team.
Takes responsibility and displays initiatives in learning and completing new task.
Educational requirements
Financial Management Diploma
B. Com Accounting or related Degree advantageous
Knowledge requirements
Reconciliation Principles
Accounting and basic business processes (Receivables, Revenue Billings, Cash Flow Management, Financial Control measures)
Relevant Legislation and Compliance
User proficiency in Excel (advanced), Word, PowerPoint, and JD Edwards
Lease Agreements
Debt Collection in the Property Industry
Legal processes regarding debt collection
Risk Management
Customer Service
Skills requirements
Diagnostic / Tactical Thinker
Numerical / Financial Acumen
Verbal Reasoning
Communication skill
Analytical
Detail oriented
Logical problem-solving
Planning and prioritizing
Time-management
Customer Service
Emotional Intelligence
Experience requirements
Up to 5 Years' Experience in Bank and Cash Control environment
Experience within the Property environment would be advantageous
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