Auction Coordinator

Our client Bidx1 is looking for an Auction Coordinator to support all operations in their Cape Town office in the V&A Waterfront.A keen attention to detail, effective time management, efficient prioritization, capability to work under pressure, dependability, strong organizational skills, and a flexible approach in a fast-paced environment are essential qualities to be successful in this position. Responsibilities:LegalUploading of legal documents for properties timeously and correctContract execution on Auction DayAuction AdministrationApproving bidders documents in the lead up to and on Auction DayAdding Deposit payments received to CRMApproving bidders to bidAssisting with Enquiries via phone & emailAssisting Agents with uploading images to the photography portal if requiredProviding details post auction on whether offers have been Accepted or Declined by the VendorAttending pre/post auction callsFinanceo Client account management:Monitor the client accountAssist with the allocation of payments and add them to CRMLiaise with bidders/the sales team to ensure bidder deposits are paidLiaise with attorneys and set up attorney paymentsManage refunds for unsuccessful bidderso Sales invoicing/statements:Ensure sales invoices and statements are correct and sent to the necessary partieso Debtors:Ensure debtors are kept to a minimum and paid in a timely manner by liaising with attorneys and private individualsExperienceMinimum 2-year administrative roleGeneral knowledge of Microsoft OfficeAdvanced Excel skillsGeneral knowledge of property search platforms (Not a requirement)Only applicant with relevant experience will be consideredYou may consider your application unsuccessful if you do not hear back from us in 7 days after the closing date.