Associate Registrar

Date Posted: 01/06/2025
Req ID: 41190
Faculty/Division: Woodsworth College
Department: Woodsworth College
Campus: St. George (Downtown Toronto)
Description: About us: The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world.
The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty.
The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.
At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
Founded in 1974, Woodsworth College has become a thriving community of more than 5,500 students.
We celebrate excellence in a collegial setting and commit to promoting accessibility and equity.
Our mission is to provide the best educational experience for a diverse student body, which includes a large number of part-time and non-traditional students.
In addition to being a locus of student life, we sponsor a variety of academic programs.
Your opportunity:
The Registrar's Office at Woodsworth College aims always to be a reliable first point of contact for students, providing accurate information and sound advising on academic and related issues in an atmosphere of trust, confidentiality and comfort for a diverse student body.
The staff of the office work cooperatively to solve student issues, improve student retention, encourage academic success, promote personal development, and support student mental wellness.

Under the general direction of the Assistant Principal & Registrar, the Associate Registrar will assume senior administrative responsibilities for the Office of the Registrar and perform registrarial duties.
The Associate Registrar is responsible for reviewing and assessing admissions applications; developing content for marketing and/or promotional materials; advising on matters related to the Academic Code of Conduct and preparing students for Academic Integrity meetings; and advising international students regarding an institutionally-approved Leave of Absence.

The Associate Registrar models an impressive ability to interact effectively with people of different cultures, backgrounds and orientations in a way that is responsive to diverse language and linguistic needs and respectful of health beliefs and practices.
The Associate Registrar also performs activities including conceptualizing, organizing and executing Registrar event activities; conducting post-event evaluation, analysis and recommendations for changes; interpreting current procedures and assisting in developing new guidelines and procedures in order to ensure the smooth operation of the day-to-day functions in the office; analyzing data and reporting and undertaking alternative approaches to solving problems as they arise.
Your responsibilities will include: Providing ongoing guidance to students with serious interpersonal problems and difficult or complex issuesAdvising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's backgroundAdvising on the appropriateness, precedents and process for petitions and appeals, and suggesting alternative course of action as necessaryFacilitating educational workshops and seminarsPlanning and implementing workflow for the unitPlanning and implementing components of registrarial projectsConceptualizing, organizing and executing event activitiesAdvising on strategies to align websites with marketing/communication objectivesEssential Qualifications: Bachelor's Degree or acceptable combination of equivalent experience.Minimum five years of recent and related student academic advising and senior administrative experience in a University settingDemonstrated experience advising, while providing sound judgment and sensitivity in a dynamic and changing educational environmentDemonstrated experience with office and financial managementDemonstrated experience with conceptualizing, organizing and executing event activitiesDemonstrated experience with developing and implementing communication plans that support strategic objectivesProficiency with ROSI, or similar student information system, and its associated systems (e.g.
ROSI Express, Degree Explorer), SlateKnowledge of the Faculty of Arts & Science undergraduate guidelines and procedures, or other related procedureSound knowledge of and experience applying best practices in advising and student servicesAdvanced proficiency in Microsoft Office program (Word, PowerPoint, and Outlook) with expert proficiency in ExcelProcess a service orientation and demonstrated the ability to work reliably, effectively, and under pressure as a leader, supervisor, and member of a teamAdvanced interpersonal, listening, written and verbal communication, and negotiation skillsAbility to exercise tact and sound judgement to respectfully interact with individuals from various backgroundsAbility and expertise to assess students in crisis and prioritize appropriate student servicesKnowledge and demonstrated application of cultural safety, equity, diversity, and inclusion principlesTo be successful in this role you will be: Multi-taskerProactiveSelf-directedTeam playerNote: This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto's Alternative Work Arrangements Guideline.
Closing Date: 01/13/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 15 -- $95,627, with an annual step progression to a maximum of $122,290.
Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community.
We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities.
We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members.
Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA).
As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact ******.

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