Assistant to the Dean of Students, Senior Administration CoordinatorDate Posted: 11/25/2024
Req ID: 40822
Faculty/Division: University College
Department: Dean of Students
Campus: St. George (Downtown Toronto)
Position Number: 00038530
Description: About us:
The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
University College is the founding college of the University of Toronto. Our welcoming community is built on traditions of openness, inclusivity and diversity.
Your opportunity: The Assistant to the Dean of Students, Senior Administration Coordinator reports to the Dean of Students and is responsible for developing, planning, coordinating and implementing the operations, administration and information technology (IT) and database systems of the Office of the Dean of Students at University College. The incumbent is responsible for developing and implementing new programs and initiatives independently; coordinating residence administration including admissions, room assignments, off-campus student support programs, management of student activity spaces, residential and off-campus meal plans; and overseeing the maintenance of student and financial records.
The incumbent is also responsible for coordinating IT/database systems in the area of student life regarding residences, residence admissions and operations, food services; database management of food/meal plans; liaising with FAS IT staff to provide computer and network support and ensuring appropriate implementation of internet usage policy.
Your responsibilities will include: Developing and implementing new programs and initiatives independentlyPlanning and overseeing the implementation of an evaluation framework for programs and initiativesConducting detailed analysis on program efficiency and student learning outcomes to inform program planning activitiesAnalyzing processes and recommending changes for more efficient coordination of operationsInterpreting and applying policies and procedures when making independent decisionsPlanning components of projectsDesigning and optimizing databasesServing as a resource on specific issues to a group of specialistsEssential Qualifications: Bachelor's Degree or acceptable combination of education and equivalent experience.Minimum five (5) years working in university student life or residence setting.Demonstrated experience developing and implementing new programs and initiatives independently.Demonstrated experience assessing needs and contributing to the development of business systems for student life.Demonstrated experience working with undergraduate students including counselling and interpreting policies and procedures.Demonstrated experience working with financial, operational, human relations, supervision, and administration in an undergraduate residence community.Demonstrated experience with building operations, coordinating meal plans and room assignments and handling student payment records.Demonstrated experience with managing a busy administrative office and developing guidelines and procedures.Demonstrated experience with coordinating communication activities, preferably student activities including developing and maintaining websites, working with social media and developing promotional/informational material.Demonstrated experience in coaching and mentoring of student leaders and staff.Experience working with ROSI or other student related databases.Experience skills with StarRez or a comparable system.Advanced computer skills in Excel, Word, and databases.Excellent oral and written communication skills and interpersonal skills.Excellent problem-solving and negotiation skills.Excellent time management and organizational skills.Effective counselling and conflict resolution skills are essential.To be successful in this role you will be: OrganizedSelf-directedTactfulTeam playerThis role is not currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines.
Closing Date: 12/03/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Ancillary Operations
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 14 -- $90,056. with an annual step progression to a maximum of $115,169.
Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply.
Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community.
Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members.
#J-18808-Ljbffr