OVERVIEWMy Client in Johannesburg - A non-profit organisation is urgently recruiting for an Assistant Manager / House Administrator, specifically with a strong Hospitality Background. The position renders general administrative, bookkeeping and payroll support to the Facility Manager.COMPETENCIES REQUIRED (MUST HAVE):Mathematical skillsLogical thinking skillsCommunication skillsOrganizational and administrative skillsHonesty and integrityAbility to maintain confidentialityCOMPETENCIES DESIRED (NICE TO HAVE):HR ExperienceBookkeeping ExperienceHSE KnowledgeAdministration CoordinationEDUCATION REQUIREMENTS:Matric CertificateHigher Education Certification or Diploma - requiredTHE POSITION REQUIRES: GENERAL DESCRIPTION – JOB PURPOSE:To ensure Payroll Data is accurate and submitted timeously and handling of Payroll QueriesAdministrative Functions - Admin and FilingHuman Resource Control and MonitoringTo Ensure Best Practice is followed in House ProcurementAccounting, Bookkeeping, Debtor's management and Creditors CapturingSecretarial duties (Minutes for all House Forums)Provide full House support function to Facility ManagerDuty Manager Shifts, stand in for Facility manager when not availableGENERAL DUTIES AND RESPONSIBILITIES:AccountingPetty cashReconciliationReplenishment and ControlSASSA pocket moneyWeekly bankingCharity shop banking and reconciliationDonations reconciliation and bankingReceipt of cash donations & foreign donations bankingDebtors management and monthly follow-upInvoicing of resident fees, nappies, electricity and other items which may occurIssue statements of account to residents and ensure that it is settled promptly.Assist with annual budgetingLoading of orders on PalladiumArrange the authorization of invoices for the HouseGeneral bookkeeping support – PalladiumAssist with budgets and reports for proposals, tracking spend throughout the year ensuring compliance to budgetHuman resourcesHR support & filingPayroll time sheets & payroll queriesHR-related queries re employment contracts and filing thereof on personnel filesClocking system managementDisciplinary issues co-ordinationRecordkeeping of trainingReception & fleet managementHouse fleet managementPetrol card monitoringTracker monitoringVehicle service monitoringReception management, staff rostering and administration processesHealth & safetyHealth and safety – secretarial roleHouse forum member and meeting coordinatorFiling and admin complianceAll certification complianceAdministrative supportEnsure that source documents and other relevant paperwork is filed correctly.Provide administrative support.Compliance and support with TPAs and certificationsProtection of information and source documents and uploading thereofEnsure compliance with internal auditsUpkeep of Resident databaseProcurement & stock controlKeep track and purchase new supplies as requiredObtain 3 quotes for purchasesTrack budget and spending per departmentProcessing of supplier invoices – raising purchase ordersApplicants should note that only shortlisted candidates will be contacted
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