Job Overview
-Financial reporting and governance of aspects of South African and Mozambican Subsidiaries and the Commercial Office entity with its branches.
This includes:
Oversight of preparation of monthly management accounts of subsidiaries Oversight of preparation of Quarterly returns for Stats SAInteraction with auditorsPreparation of Annual Financial StatementsAnnual budget preparationOversight of taxation matters, including income tax, provisional tax, VAT, etc.Accounting for projects relating to subsidiariesCreditors managementInsurance for subsidiariesReporting results into Group reporting software (Tagetik) -Support the Group Financial Manager in execution of all areas of Group FM role.
-Support the Group Financial Manager and Treasury Specialist in managing the administration of the collection of payments for passenger bookings for +-150 000 passengers (R800m - R900m).
This includes:
Interaction with bankersReceipting cashCancelling under paid bookingsRefunding over paymentsFlights & HotelsReconciliations relating to these processesFormalise, improve and enhance related processes. -Ad hoc projects and business enhancements.
-Responsible for managing a department of 5 to 6 staff to achieve the department's goals:
2-3 treasury clerks3 accountants-Assist with any ad hoc tasks required by managerial staff.
Job Responsibilities
Subsidiaries and Commercial Office:
1.
Oversee preparation of monthly management accounts for subsidiaries.
Oversee accountants' preparation for monthly management accounts.Prepare related group reporting information.Prepare monthly internal financial reports.2.
Completion of financial audit.
3.
Completion of BEE audits.
4.
Preparation of Annual Financial Statements.
5.
Annual budget preparation.
6.
Preparation of tax returns including:
Income taxPAYE VAT7.
Updating insurance requirements for the subsidiaries.
Accounting for new projects including new infrastructure projects.
Support Treasury function:
1.
Formalise, improve and enhance business processes impacting on Treasury.
Process redesign as requiredDocumentation of existing and new treasury processes2.
Oversee:
Receipting (error/query follow up)Walk in receipting oversee (cash collection and storage)Correspond with Treasury in Geneva relating to month end Reconciliation Direct transfers and cashCorrespondence relating to Credit card reconciliations monthlyOversee Transfers (ensure procedures are followed)3.
Reconciliations oversight:
Reconciliations relating to Corporate arrangementsFloat account management4.
Oversee refund process:
DTS refundsBad debt refunds5.
Datatrans management (credit card payment system)
6.
Cancellations management
Cancellations report createTracking of Bookings within 65 and 45 days respectivelyFollow up on paymentsCancellations process7.
Oversee cancellations chasers
8.
Oversee manifest Cancellations on Manifest day (clean up underpaid bookings on manifest day)
9.
Liaise with important high value travel
10.
Oversee hotels, transfers, shuttles and insurance reconciliations and payments.
Hotels reconciliation monthly, correspondence with hotels to acquire invoicesTransfers and shuttles reconciliation monthlyInsurance reconciliation monthly check and send to Geneva11.
Detailed booking investigations
Booking events analysisFraud investigationsDispute investigationsIrregularities investigationsAmendments post cruise dateGroups related queries (GRX REPORT)12.
Banking investigations
Iveri Back office systemDatatrans platformMRSS report and bank statementBank reconciliations13.
Data Provision:
Any booking funds related reports (BKINVPA/BI itemised billing)Comparative figure reports for any managers on request14.
Any process or system complications follow up with Geneva/ Naples
IT queries raised by TicketingTreasury system failures (receipting file errors, Refund que errors, DTS to External systems comms delayed / not working)15.
Assist with any ad hoc tasks required from Managerial staff.