Accounts Payable Assistant Financial Controller
6 Month contract (Hybrid position)
Salary negotiable
Degree/Diploma in Finance essential. Min 5 yrs experience as an Assistant Finance Controller Accounts Payable.
Ensure all supplier invoices are processed accurately and timeously against GRNs
Ensure all GRN's are matched each month
All non-procurement invoices to be processed accurately and timeously and invoices are accurately approved, including corporate credit card claim's process
All queries received from suppliers to be followed up on timeously i.e. any outstanding invoices, price differences or overdue payments
All communication with suppliers to be conducted in a professional manner
The supplier@ email inbox to be monitored regularly and feedback provided to suppliers within a reasonable time frame
Remittances to be prepared for suppliers in accordance with the payment terms agreed to by the Procurement Department and senior Finance management and executives
Reconciliation of supplier statements and GL account to payments to be completed each month when a payment is executed.
Reconcile the aged analyses for suppliers to the GL and ensure the accounts are kept clean.
Manual Matching and checking the reports for any discrepancies or currency variations on the foreign accounts
Updating of suppliers banking details to be facilitated with the Bank & Cash Team and approve Bank Verification Form for change of banking details
Review & submit payment packs for payment runs.
Compile batches and complete batch control sheets for the payment runs
Keep supplier lists and team list up to date
Provide the team with yearly schedule for payment dates and deadline dates
Prepare monthly report on recons done per month
Provide support to the SNR FM for cashflow purposes
Provide support to the AP/AR team & assist with queries
Provide support to Operations to ensure suppliers are paid accurately and on time
Liaise with Procurement with regards to new suppliers, payment terms and purchase orders.
Assist and provide support to the Financial Controller AP/AR
Ensure policies and procedures are adhered to
Carry out continuous reviews of processes to ensure efficient and effective outcomes
Review and submit payments packs for payments runs
Assist with compliance to all the company's financial policies and procedures
Ensure compliance with corporate governance as required from time to time
Identify any audit areas or potential risk
Assist internal audit during annual internal audit process
Assist with external audit during annual external audit process