Assistant | Facilities Management | Office Team

Main Purpose of RoleAs a data capturer, you will be capturing data from various sources and entering it into the relevant database in a timely and accurate manner.ResponsibilitiesProcess quotations:Ensure the quotations are correctly compiled, that all supporting documentation is attached and that it is approved according to the Facilities Management approval chain.Create a purchase order by:Ensuring that the correct required for, department, service provider and dimensions are selected.Ensuring that the correct amount is captured.Ensuring that the correct items are ordered, or work requested as per the quotation.Ensuring that the quotation is attached in Business Central when submitting for approval.Submit the purchase order to the service provider and advise the Operational Manager.Process Invoices:Invoices are checked to see that they are correctly compiled and in line with the quotation.Check if the items purchased are assets.Invoices must be uploaded and captured in Business Central.Invoices must be submitted for payment within stipulated deadlines.Maintain The Facilities Management Business Central System By:Following-up on all dormant purchase orders with service providers and/or Operational Managers, ensuring that purchase orders are closed within the current financial year.Updating the standing order register monthly as and when invoices are received and using this as a system to contact service providers for outstanding invoices.Request monthly statements from service providers to accompany monthly accounts when submitting for payment. Statements must be reconciled, and any queries must be resolved prior to submission for payment.RequirementsMinimum 5 years experience required in related field.Must be detail orientated and have excellent typing and computer skills.Strong attention to detail and accuracy.Ability to work independently and as part of a team.Strong organisational and time management skills.Ability to prioritise and manage multiple tasks and deadlines.Customer focused.Integrity.Accountability.EducationGrade 12LocationCape TownClosing Date09 September 2024
#J-18808-Ljbffr