Assistant Director Administration PRETORIA Admin and Office Management Pretoria - Gauteng Assistant Director Administration Pretoria R355 200pa 12 month fixed term contract Purpose of the post: To render administrative support within the chief directorate / programme.
Key performance areas: Coordination of budget and administration: Facilitate inputs and finalisation of annual budgets and monthly expenditure projections.
Process transfer payments to implementing agencies.
Monitoring of monthly expenditure patterns and trends to budget projections.
Interact with budget coordinators to manage expenditure / cash flow reports.
Administration and strategic support: Coordinate and monitor the implementation of business plans of the Programme Coordinating inputs and alignment of APP targets, updating of risk register.
Coordinate inputs and consolidate monthly, quarterly & annual reports.
Maintain database of evidence reports and verify for reporting purposes.
Drafting and editing of submissions (reports, letters, memos, responses, presentations etc.)
Manage flow of documents.
Documents quality Assurance: Prepare logistical arrangements and required documentation for the meetings.
Quality Assure all documents submitted to the Office of the DDG.
Stakeholder engagement: Monitor that protocol is correctly observed when dealing with other government, private sector organisations and international counterparts.
Ensure that information is provided to the relevant stakeholder when the need arise.
Projects Management: Develop plans for projects allocated to the DDGs office.
Manage all projects allocated to DDGs office.
Monitor the deliverables and budget expenditure of the projects within the Office of the DDG.
Prepare project reports to the Branch meetings.
Records Management: Keeping records and ensure that they are easily accessible within the chief directorate.
Maintain filing system within chief directorate.
Competencies, knowledge and skills: Knowledge of government policies and procedures Knowledge of PFMA and National Treasury regulations Knowledge of Programme Administration Knowledge of strategic planning, budgeting and monitoring and evaluation Budget Coordination Administrative Coordination Events Management Computer Literacy (Word, Excel, Internet, PowerPoint) Project Management Financial Management Professional Communication Monitoring and Evaluation Ability to work individually and as part of a team.
Diligent Proactive Achiever Analytical thinking Interpersonal Skills Ability to work under pressure Minimum requirements: A tertiary qualification at NQF level 6 in Public Administration/ any other related.
3 years working experience within administration environment WITH minimum 2 years as a programme coordinator.
Closing date for applications: 10 July 2024 Should you not hear from us within 14 days of the closing date, please consider your application unsuccessful.
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