Assistant Accounts Payable Manager: JohannesburgJob Description:Main PurposeThe main purpose of this position is to oversee the day-to-day operational function of the AP Team, to ensure efficient, timely and accurate payments to vendors.Duties And ResponsibilitiesOversee and control the quality of Accounts Payable Department's service to all business divisions and external customers by:Checking the various entity's weekly and month-end Accounts Payable payments (this includes but is not limited to discounts, net batches, etc);Loading Syspro/SAP generated payment batches onto the banking platforms;Liaising with all departments and subsidiaries;Reconciling and processing local suppliers and foreign creditors payments;Creating payment posting list from banks and Syspro/SAP;Maintaining pre-payments list, together with the bookkeeper;Processing supplier invoices timeously by matching GRN transactions onto the AP system;Monitoring pending invoices;Assisting with ad-hoc payments, as and when required.Review AP and ageing reports and prepare information to assist the AP Manager in preparing monthly reports.Develop operating procedures and best practices to ensure the team delivers optimal service at all times.Manage and supervise the day-to-day functions of the Accounts Payable Team and ensure continuous development, guidance, training and fostering positive team spirit.Responsible for daily communication of objectives for the day and ensuring the team is aware of the priorities to enable them to deliver the required service at all times.Monitor the progress and performance of individual team members and pro-actively take action to upskill, develop or train team members to ensure that they deliver to agreed timelines for accounting of invoices.Assist with auditors' requests for information.Qualifications And ExperienceDiploma: Credit Management required.5-7 years' experience in Creditors using SAP is essential, of which 1 year should be in a junior management role.Computer literacy – MS Office (Excel) and Syspro/SAP.Knowledge of month-end requirements.Special RequirementsMust be able to read, write, speak and understand the English language.Must have patience, tact, a cheerful disposition and enthusiasm.A keen sense of urgency and willingness to learn additional job-related skills.Ability to work well under pressure.Must be able to work effectively on your own, often unsupervised.Numeracy skills.Attention to detail.Team player.Excellent coordination skills.The ability to adhere to strict deadlines.Working ConditionsPredominantly office-based. May be required to visit sites/branches from time to time.Required to attend and participate in continuing educational programs designed to keep you abreast of changes in your profession.
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