PURPOSE
The main purpose of this position is to take full responsibility for the timely and accurate collecting, processing, analyzing financial information, maintain records & ledgers. Dealing with transactions up to the general Ledger under the supervision of the financial accountant. Render assistance to the financial accountant in accordance with our companies Policy & Procedures.
SPAN OF CONTROL
This role forms part of Finance team and reports to Financial Accountant.
KEY ACCOUNTABILITIES & OUTPUTS
Preparing month end recons on selected accounts to balance to GL/TB.
Responsible for capturing monthly transactions which do not flow from sub-ledgers.
Provide Administrative support to the Financial Accountant to ensure Month End's, Year End's and Audits deadlines are conducted and processed correctly and timeously.
Coding/Processing credit cards and petrol cards to correct GL balancing codes and as per company policy.
Preparing, coding, and posting of petty cash and travel journals to correct GL balancing codes.
Maintain commission schedules with monthly entries, email to Francios and Paul once finalised - AUD Comm.
Maintain loan account & travel schedules – SC Travel.
Update forex schedules – Foreign Exchange.
Purchase & reconciling foreign exchange when employees travel abroad.
Cancellation of credit cards.
Application for new credit cards.
Reconcile fleet vehicle account & follow up on queries, fines.
Maintain vehicle allowance schedules for senior managers and directors.
Maintain vehicle fine schedule for all vehicles and ensure drivers pay or deduction on salary.
Process approval requests for Fuel usage for the month.
Prepare and process all monthly journals and accounts for month end as per duty list.
Ensure variances/queries are resolved before capturing.
Posting of schedules into the accounting package.
Maintain and invoice specific suppliers that use company weigh bridge. Ensure funds are received.
Monitor and maintain schedule for Barter agreements for services rendered in return for services in exchange – The Andros.
Maintain Gas schedule and calculate gas usage for Hyster's using hours received monthly.
Process monthly inter account transactions by means of journal entries – G/Fields Inter A/c.
Maintain Diners Miles schedule for usage and points accumulated.
Code and post small Diners, Std Bank Petrol Card, FNB card allocated to Stephan Colle.
General Ad-hoc admin duties.
Liaising with internal/external persons.
REQUIREMENTS
3-5 years' experience in creditors department / cashbook department.
Computer literate: competent in Excel, D365, Word, Outlook.
Knowledge of accounting concepts and principles.
MANAGERS EXPECTATIONS
To be successful in this role you must:
Be a team player - willing to assist a colleague when needed.
Be accountable for your actions and take ownership of own work.
Pay excellent attention to detail/meticulous.
Have excellent communication skills (verbal and written).
Be able to exercise time management and prioritise tasks.
Be proactive and show initiative.
Have integrity/honesty.
Be structured and be able to follow processes and procedures.
Ability to request help if required.
Ability to work under pressure in a deadline orientated environment.
Be able to work independently.
QUALIFICATIONS
Passed Matric with Maths and accounting.
National Diploma / bachelor's degree/Higher Certificate in Accounting (or studying towards one).
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