Minimum RequirementsGrade 12Certification in records management or archival science is advantageousPrevious experience in document management or clerical roles is preferred, especially working with document management systems like DocuWareProficiency on MS Office SuiteResponsibilitiesScan, upload, and index paper documents into the DocuWare systemMaintain the physical and digital filing systems to ensure documents are easily accessibleArchive older documents in compliance with company retention policies and regulatory requirementsReview and verify document accuracy before final archivingEnsure that documents identified for disposal are shredded in accordance with company policies and data protection regulationsMaintain a schedule for periodic document destruction as outlined in the document retention policyProperly dispose of confidential documents after verifying that they have been digitally archived and are no longer requiredPerform quality assurance checks on scanned documents to ensure data integrityEnsure that document handling, archiving, and shredding processes comply with company policies and legal requirements for data retention and confidentialityWork closely with various departments to ensure timely storage and disposal of critical documentsAssist with document retrieval requests from other departments as neededMaintain accurate logs and records of documents scanned, indexed, filed, and shreddedTO APPLY:Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions.
This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL.
However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.AJ Personnel is fully POPIA Compliant.Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.Note our clients may expire jobs at their own discretion.AJ PERSONNEL will only respond to shortlisted candidates.If you have not received a response within two (2) weeks from applying, your application was most likely unsuccessful.