RFP/JHB/2016/003
P.O. Box 3209,
Houghton, 2041
Block A,
Riviera
R E - A D V E R T I S E M E N T
FOR KNYSNA NORTHERN CORRIDOR DEVELOPMENT
KNYSNA LOCAL MUNICIPALITY
RFP/JHB/2016/003
PROPOSALS TO BE SUBMITTED BY
NOT LATER THAN
12H00 ON 03rd of June 2016
RFP/JHB/2016/003
TERMS OF REFERENCE
1. INTRODUCTION
The Housing Development Agency (HDA) is a national public development agency which
promotes sustainable communities by making well located and appropriately planned land
available for the development of human settlements. As its primary activity, the HDA
assembles state, private and communal land and releases it for development. In addition
HDA provides project delivery support services to organs of state at local, provincial and
national level.
The South African National Roads Agency Limited (SANRAL), a state owned company, has
donated properties to the Department of Human Settlements for housing development
purposes within Knysna Municipality in the Western Cape Province.
The land was previously reserved for the N2 By-Pass Road to relieve the traffic pressure on
the existing N2 National Road passing through Knysna Town. It is currently occupied by
informal dwellers. At the handover ceremony, the Minister of Human Settlements declared
the development a National Priority Project or Catalytic Project. The study area is
approximately 57Ha, situated in the Knysna Northern Area.
2. OBJECTIVE OF THE PROJECT
The Minister of Human Settlements has mandated the (HDA) to oversee the development of
the subject properties into a sustainable human settlement. The HDA has thus initiated the
pre-acquisition feasibility studies for the development of the properties and a service
provider to carry out a Basic Feasibility Study has been procured.
Community engagement and / or stakeholder consultation is imperative in a human
settlement development process to ensure that all stakeholders especially communities
members are kept informed throughout the duration of the project.
The HDA therefore intends to utilize the services of well experienced social facilitators with
experience in community engagement and conducting situational analysis within an informal
settlement context.
RFP/JHB/2016/003
3. KEY ROLES/ RESPONSIBILITIES
The successful service provider will be expected to work directly with HDA representatives
(Knysna Development Task Team) and more importantly the affected communities and
develop an agreed community consultation approach which will assist with engaging with the
community.
The service provider will work hand in hand with another service provider, also appointed by
the HDA to undertake technical studies for a project feasibility report.
The main activities for this contract will be:
3.1.1 Overall Community Consultation Plan and Engagement Processes
The service provider will be required to develop an overall community consultation plan to
guide the stakeholder engagement processes which will be informed by existing local
dynamics to be identified and indicated from the first interactions with the relevant officials.
3.1.2 Ongoing Social Facilitation Management / Coordination
? Establish an informed level of communication with stakeholders;
? Communicate and coordinate communication between the various stakeholders at
agreed time frames;
? Provide a link between local community structures and the project task team
? Provide updates and analysis on pertinent action related to the project (monthly
reports);
? Organizing and managing community meetings;
Performing other communication and engagement related duties that may be assigned
by the Project Manager.
? At the end of the assignment the service provider will produce a close-out report on
outputs and outcomes of the listed activities.
4. METHODOLOGY
The service provider must supply a detailed methodology with this proposal. This must
include:
? A statement on how the service provider understands the requirements of this
assignment
? A clear statement of available expertise and capacity to match the requirements of
RFP/JHB/2016/003
this assignment as highlighted in the key roles.
? An indication of any innovative approaches and 'value-add' that the service provider
may think appropriate.
5. TIMEFRAMES/ DURATION OF CONTRACT
The successful candidate will be appointed for duration of 6 months, which is during the
feasibility study (2months) and after.
6. REQUIRED SKILLS
The submission of the proposal must demonstrate the following characteristics as an
indication of the capacity and readiness to implement the assignment:
i. At least 10 years' experience in social facilitation and / or community liaison skills
with emphasis on community engagements and consultations.
ii. Experience of working in informal settlement projects is a key requirement.
iii. Must have skills in conflict management and dispute resolution.
iv. Proven ability in effective written and oral communication - fluency in isiXhosa will
be an added advantage.
v. Preference will also be given to the service provider who will incorporate a locally
based, full-time Community Liaison Officer in the project team for the advantages
of familiarity with the project area.
vi. Proficiency in the use of standard word processing, web browsers, spreadsheets and
presentation software, database systems.
7. EVALUATION PROCESS
7.1. The HDA needs to be satisfied, in all respects, that the organisation selected has the
necessary resources, qualifications and abilities for this project, and that all submissions are
regarded in a fair manner in terms of evaluation criteria and process.
7.2. The general methodology of selection will be that proposals will first be evaluated on
their technical ability to perform the task. Any proposals scoring below 70% of the
points noted in the table below will be disqualified for the second evaluation. The
second evaluation of technically competent proposals will be evaluated against
Price and B-BBEE using 80/20 Price/B-BBEE formula.
Functionality
RFP/JHB/2016/003
CRITERIA SUB-CRITERIA WEIGHTING/
POINTS
(Attach Organogram)
Company profile (s) to be submitted
(in case of a joint Venture, all
companies must submit separate
profiles) indicating the Lead
Company. (Profiles to be
appropriate to tender subject
matter).
10
CVs of team members
proposed to do the work
Demonstrable Skills and Capacity,
Level of Relevant Knowledge and
Experience in related field/s.
Adequacy and completeness of
skills of team presented and fit for
task.
40
Related work of the lead company
and experience.
10
Work Plan and Process
Work programme, plan and
allocation of resources and tasks.
Meeting deliverables and
timeframes.
Proposed methodology.
20
10
10
TOTAL 100
The following criteria will be used for point's allocation for price and B-BBEE compliance on
80/20 point system:
Table 2 – Price and B-BBEE
CRITERIA SUB-CRITERIA
WEIGHTING/
POINTS
RFP/JHB/2016/003
Price
Detailed budget breakdown
80
Certificate from accredited
Total 100
The HDI proposal will be evaluated as per PPPFA regulations.
8. REQUIREMENTS
8.1 Below are compulsory requirements for this service
8.2 It is important to note that the successful person will work under the supervision of
an HDA representative, abide by HDA's Code of Conduct, and other organizational
guidelines.
8.3 Kindly submit the following documents:
? Valid original tax clearance certificate.
? SBD Forms (SBD4, SBD6.1, SBD8 and SBD9) obtainable from HDA
Website: www.thehda.co.za/tenders under compliance checklist.
? Price proposals on all work to be done.
? Valid and Original or Certified B-BBEE Status Level Verification
Certificates issued by the following agencies SANAS, IRBA or CCA.
8.5 Further information regarding technical matters can be sent via an email to:
****** or tel: 021 481 2900
8.6 Further information regarding supply chain matters and queries can be send via
email to: ****** or tel: 011 544 1000
9. SUBMISSION OF PROPOSAL
Proposals should be submitted on or before the 03rd of June 2016 by no later than 12h00 to
the following address:
The Procurement Specialist
RFP/JHB/2016/003
The Housing Development Agency,
Tel: 011 544 1000
10. GENERAL
The selection of the qualifying proposal will be at the HDA's sole discretion.
The HDA does not bind itself to accept any particular bid/proposal, and the HDA reserves
the right not to appoint the service provider.
The HDA expresses that in an event of any service provider being appointed on this job,
there is no expectation that any follow up work on this project will be granted to the same
service provider
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