Apply for GIBB Graduate Programme: Administrator Apply for GIBB Graduate Programme: Administrator GIBB's Roads and Highways Services is looking for a talented professional to complement their team, in the form of a Graduate Administrator.
Closing date: Ongoing Location: Cape Town, Western Cape Description GIBB's Roads and Highways Services Delivery Unit provides a comprehensive range of services that include traditional consulting services (design, procurement and contract supervision), Public Private Partnership (PPP) solutions and asset management services.
This includes high-capacity freeways, interchanges and bridges, airport pavements, rural roads (including low volume and haul roads) and municipal infrastructure.
The team is supported by transportation and traffic engineers, geotechnical and material engineers, and other specialists.
We welcome your application if you meet the requirements listed below for this position.
Core Purpose The purpose of the job is to provide secretarial and administrative support services to the General Manager Commercial & Projects Executive.
Key Performance Areas Provide administrative support to the General Manager Commercial & Projects Executive as well as admin support to the Technical Executive.
Normal secretarial / administrative duties, i.e.
typing of memos, letters, schedules, scopes of work, tenders, attending to the phone, maintaining of diary of appointments etc.
Taking minutes at meetings as required.
Type and distribute the minutes timeously.
Advise the Executives daily of all appointments for the day as well as any urgent deadlines.
Ensure that all outgoing correspondence is spell checked and conforms to standard formats.
Where requested, arrange meetings by contacting each individual concerned to ensure availability and subsequently confirm by memorandum.
Arrange for tea/coffee to be served at meetings when requested.
Maintain the business filing system.
Be smartly dressed and well-groomed at all times.
Treat all material passing across the Executives' desks, be it business or personal, with confidentiality.
Develop and maintain a Project Calendar and Contact List.
Make required travel arrangements, where necessary.
JOB REQUIREMENTS: Qualifications Relevant Degree or Diploma in Business Administration or Finance.
Matric.
Must provide Certificate with results.
Experience Minimum 1 – 2 years' working experience.
Excellent MS Word and Excel skills.
PERSON REQUIREMENTS: Skills, Knowledge and Abilities Young and dynamic.
A positive attitude and impact on the team.
An interest in finance, business development, and operational excellence.
Computer skills.
Excellent MS Office skills.
Planning and organizing skills.
Document management.
Attention to detail and accuracy.
Exceptional communication skills (written & oral).
Time management skills.
Ability to work under pressure.
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