Alumni Relations and Communications Coordinator Date Posted: 09/09/2024Req ID: 39617Faculty/Division: Temerty Faculty of MedicineDepartment: Advancement MedicineCampus: St. George (Downtown Toronto)Position Number: 00056850 Description: About us:The University of Toronto's Temerty Faculty of Medicine is a global leader in research and education, spanning clinical medicine, basic science, and rehabilitation sciences. We are committed to excellence and impact, working with alumni, volunteers, and donors to advance health care, education, and research.Your opportunity:As Alumni Relations and Communications Coordinator, you will contribute to the execution of alumni relations events and support alumni communication and outreach activities.Your responsibilities will include:Acting as a key contact for internal and external stakeholders, disseminating event-related information and supporting departmental alumni relations communications.Determining logistical details for events and coordinating event schedules.Coordinating logistics for communication initiatives, including receiving requests and facilitating approvals.Managing and maintaining databases, including mailing and contact lists.Assessing client needs and making recommendations on event logistics and communications.Conducting post-event evaluations and generating reports.Performing financial responsibilities by making minor purchases and collaborating on cost estimates.Essential Qualifications:Bachelor's Degree or an acceptable combination of equivalent experience.Minimum three years of related experience in coordinating events, communication, and outreach activities.Experience coordinating logistics for in-person and virtual events.Experience with enterprise video communication platforms (e.g., Zoom, MS Teams).Experience preparing and editing communication materials.Experience maintaining information on digital platforms.Experience conducting post-event evaluations and generating reports.Experience managing databases in secure settings.Experience with front-line customer service.Excellent computer skills; advanced proficiency in MS Office Suite.Familiarity with audio/video equipment setup.Ability to work effectively individually and within a team environment.Strong organizational skills and attention to detail.Excellent interpersonal and communication skills.Professional demeanor with a strong customer service orientation.Ability to maintain confidentiality.Assets (Nonessential):Experience with alumni engagement events.Experience utilizing a broadcast email system.To be successful in this role you will be:Multi-taskerOrganizedTactfulTeam player Closing Date: 09/30/2024, 11:59PM ETEmployee Group: USWAppointment Type: Budget - ContinuingSchedule:Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319.Job Category: Administrative / ManagerialRecruiter: Sharon Hung Lived Experience Statement: Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply.Diversity Statement: The University of Toronto embraces diversity and encourages applications from diverse communities.Accessibility Statement: The University strives to be an equitable and inclusive community and is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA).
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