Requirements: Matric Tertiary qualification will be advantageous 4-6 years experience in a sales/quotation administration role Fully bilingual (English and Afrikaans) Computer literacy in MS Excel (Advance) and Sage Evolution will be advantageous Highly organized, efficient and good at prioritizing/time management Valid Drivers license and own transportation Ability to work under pressure Good communication skills Duties will include, but not limited to: Generate quotations based on floor plans and cabinet requirements, confirming sizes, specifications, and quantities.
Create quotations on Sage Evolution Calculate and generate installation and transport costs using Excel.
Request quotations from external courier/transport companies when needed.
Submit draft quotations to the Head of Department (HOD) for review, revise as instructed, and resubmit.
Update the Excel stock planning sheet after submitting quotations to customers, monitor stock levels, and flag any issues.
Obtain authorization to generate variance quotations.
Maintain hard copy quotation packs for specific customers.
Keep the quotation tracking system updated Save all received capex orders and associated quotations in digital files.
Print capex orders and add them to hard copy packs if hard copy quotations exist.
Verify capex orders against submitted quotations and report any discrepancies.
Convert quotations to orders using Sage Evolution.
Update and maintain the Excel stock planning sheet.
Keep relevant Excel Sheet updated Assist the Finance department by reconciling quoted transport costs with actual transport invoices.
Identify and report any discrepancies, investigating the reasons behind them.
Liaise with the Finance department regarding part loads that may cause differences Assist with all incoming shipping documentation.
Regularly compile necessary Excel spreadsheets for Directors and the Managing Director upon request.
Reconcile and report any stationery and grocery needs to HR.
Perform shopping runs for office necessities, company owners' requirements, and PostNet, if needed.
Handle ongoing filing and archiving tasks.
Occasionally assist with catering preparation for VIPs.
Perform other ad hoc duties as required.
Only candidates currently residing in the Helderberg Area will be considered for this position