Job title : Administrator
Job Location : Western Cape, Cape Town
Deadline : December 21, 2024
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Duties and Responsibilities
Process Management:
Accurately and timeously prepare and process all relevant documentation / information (letters, emails, tax letters, engagement letters, bank confirmation, FICA documentation, Partner CPD Points and any other ad hoc documents)
Accurately and timeously capture weekly timesheets and monthly billings for all partners
Attend to travel requests timeously
Provide support to relevant team members within your department and/or other departments when required.
Documents to be filed accurately
Easily accessibility of information/documents
Telephone management:
Answering, screening, initiating a call, message taking in a professional, courteous and accurate manner
Appropriate communication style/business etiquette
Mail and email management:
Accurately manage mails and emails by opening, scanning and / or auctioning, acknowledge receipt, distribute mail, keep record and follow up where appropriate
Diary Management:
All meetings coordinated effectively
Dates and times are confirmed timeously with relevant parties via email
Meetings confirmed 24 - 48 hours ahead of scheduled time
All relevant documentation for meetings emailed at least 24 hours before meeting
Catering to be arranged if required and set up of venue
Manage the partners diary effectively and efficiently
Candidate requirements:
3 - 5 years' experience in office administration
Diploma/Certificate or equivalent
Excellent MS Office (Word, Excel, PowerPoint)
Knowledge of travel and accommodation arrangements (local and international)
Skilled in diary management
Knowledge of office management systems
Strong administrative and organizational skills
Ability to manage multiple deliverables to the expectation of multiple partners
Administrative / Management jobs