Job title : Administrator Job Location : Western Cape, Cape Town Deadline : December 21, 2024 Quick Recommended Links Jobs by Location Job by industries Duties and Responsibilities Process Management: Accurately and timeously prepare and process all relevant documentation / information (letters, emails, tax letters, engagement letters, bank confirmation, FICA documentation, Partner CPD Points and any other ad hoc documents) Accurately and timeously capture weekly timesheets and monthly billings for all partners Attend to travel requests timeously Provide support to relevant team members within your department and/or other departments when required.
Documents to be filed accurately Easily accessibility of information/documents Telephone management: Answering, screening, initiating a call, message taking in a professional, courteous and accurate manner Appropriate communication style/business etiquette Mail and email management: Accurately manage mails and emails by opening, scanning and / or auctioning, acknowledge receipt, distribute mail, keep record and follow up where appropriate Diary Management: All meetings coordinated effectively Dates and times are confirmed timeously with relevant parties via email Meetings confirmed 24 - 48 hours ahead of scheduled time All relevant documentation for meetings emailed at least 24 hours before meeting Catering to be arranged if required and set up of venue Manage the partners diary effectively and efficiently Candidate requirements: 3 - 5 years' experience in office administration Diploma/Certificate or equivalent Excellent MS Office (Word, Excel, PowerPoint) Knowledge of travel and accommodation arrangements (local and international) Skilled in diary management Knowledge of office management systems Strong administrative and organizational skills Ability to manage multiple deliverables to the expectation of multiple partners Administrative / Management jobs