Duties/PligteAssisting with following up with unregistered students to ensure that they are re-registered;Loading marks for undergraduate and postgraduate modules;Requesting changes to student records;Ensuring that assessments are timeously scheduled according to standard operating procedures;Facilitating leave of absence (loa) applications for undergraduate and postgraduate students;Facilitating the discontinuation, interruption or re-admission of studies process and ensuring that it is communicated to all relevant stakeholders;Supporting final-year students with their ICSP (Internship and Community Service Programme) applications and liaising with the Deputy Registrar's Office in this regard;Distributing online clinical platform surveys to students when requested by the programme coordinator;Submitting relevant information on University systems;Distributing accurate class lists and maintaining attendance registers;Coordinating the acquiring of student academic wear as per Faculty booklet and programme requirements;Managing, uploading, coordinating, and scheduling academic activities of the programme;Uploading and downloading learning material on University systems / providing support to students and lecturers;Scheduling meetings, department diaries, managing invitees, preparing the agenda, minute taking, distributing minutes and action points;Providing general office support to the Department, handling electronic communication, and/or telephone calls;Assisting with the dissemination of relevant information to students/stakeholders;Facilitating travel and accommodation arrangements of academic staff;Providing administrative support within the Department as directed by the HOD;Processing University access cards and access control;Logging maintenance calls if and when required;Facilitating and coordinating visitor administration, which includes parking arrangements and receiving visitors;Facilitating marketing material, brochures, flyers and promotional items through the Faculty's Marketing and Communication Division;Assisting with obtaining copyright permissions for articles to be used by facilitators;Coordinating student seating and workstation allocations;Assisting with the onboarding of new staff and scheduling training and development interventions on request of the HOD;Assisting with the processing of D20 and/or ad hoc requisitions;Providing administrative support for fixed-term contract appointments.Job Requirements/Pos VereistesHigher certificate in office administration (NQF 5) or similar;Up to two years' experience in general office administration;Relevant experience in student administration at a tertiary institution would be advantageous;Knowledge of intermediate clerical, operational or customer service skills acquired through education, experience, or on-the-job training;Basic knowledge and skill of Microsoft Office software, video conferencing, as well as cloud-based data access and sharing software.Recommendation/AanbevelingKnowledge of policy and procedures related to university administration will be advantageous;Relevant experience in student administration at a tertiary institution will be advantageous;A working knowledge of SUNFin, SUNScholar, SUNStudent, SUNOnline and Research Administration systems will be advantageous.
#J-18808-Ljbffr