Duties/Pligte Assisting in following up unregistered students to ensure that they are re-registered; Loading of marks for undergraduate and postgraduate modules; Requesting changes to student records; Ensuring that assessments are timeously scheduled according to standard operating procedures; Facilitating leave of absence (LOA) applications for undergraduate and postgraduate students; Facilitating the discontinuation, interruption or re-admission of studies process and ensuring that it is communicated to all relevant stakeholders; Supporting final-year students with their ICSP (Internship and Community Service Programme) applications and liaising with the Deputy Registrar's Office in this regard; Distributing the online clinical platform survey to students when requested by the programme coordinator; Submitting relevant information on the University's systems; Distributing accurate class lists and maintaining attendance registers; Coordinating the acquiring of student academic wear as per faculty booklet and programme requirements; Managing, uploading, coordinating, and scheduling academic activities of the programme; Uploading and downloading learning material on the University's systems / providing support to students and lecturers; Scheduling meetings, departmental diaries, managing invitees, preparing the agenda, minute taking, and distributing minutes and action points; Providing general office support to the Department, and handling electronic communication and/or telephone calls; Assisting with the dissemination of relevant information to students / stakeholders; Facilitating travel and accommodation arrangements of academic staff; Providing administrative support within the Department as directed by the Head of the Department; Processing of University access cards and access control; Logging maintenance calls if and when required; Facilitating and coordinating visitor administration, which includes arranging for parking and receiving visitors; Facilitating marketing material, brochures, flyers and promotional items through the Faculty's Marketing and Communication Division; Assisting with obtaining copyright permissions for articles to be used by facilitators; Coordinating student seating and workstation allocations; Assisting with the onboarding of new staff and scheduling training and development interventions on request of the Head of the Department; Assisting with the processing of D20 and/or ad hoc requisitions; Providing administrative support for fixed-term contract appointments. Job Requirements/Pos Vereistes Higher certificate in office administration (NQF 5) or similar; Up to two years' experience in general office administration. Knowledge of intermediate clerical, operational or customer service skills acquired through education, experience, or on the job training; Basic knowledge of and skill in Microsoft Office software, video conferencing, as well as cloud-based data access and sharing software. Recommendation/Aanbeveling Knowledge of policy and procedures related to university administration; Relevant experience in student administration at a tertiary institution; A working knowledge of SUNFin, SUNScholar, SUNStudent, SUNOnline and research administration systems. How To Apply/Hoe Om Aansoek Te DoenStellenbosch University is committed to employment equity (EE), and appointments will be made in line with the EE plan for the specific environment as well as the institutional EE Plan of the University.Stellenbosch University reserves the right not to make an appointment.Your application, comprising a comprehensive curriculum vitae (including the names and email addresses of at least three referees) , must reach the University before or on the closing date of the advertised post.APPLY ONLINE AT https://www.sun.ac.za/english/careers BY USING THE APPLY NOW LINK AT THE TOP RIGHT-HAND CORNER OF THE SPECIFIC VACANCY PAGE.The University reserves the right to investigate qualifications and conduct background checks on all candidates.The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as, but not limited to: noise, hazardous chemical substances and hazardous biological agents) to be subjected to medical screening, to determine their fitness to work in the said occupations.Should no feedback be received from the University within four to six weeks of the closing date, kindly accept that your application did not succeed.Enquiries/NavraeEnquiries regarding this post: Ms Madaleine du Toit on 021 938 9024, or at ****** regarding remuneration/benefits, as well as technical assistance with the electronic application process: Human Resources Client Services Centre on 021 808 2753, or ****** ZARCommencement Date 01-Sep-2024Closing Date 30-Aug-2024Amount of TravelWork At Home
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