Vacancy Details
Employer:Stellenbosch University
Stellenbosch University
Faculty of Medicine and Health Sciences
Department of Pathology
Chemical Pathology Division
Administrative Officer
(Tygerberg Campus)
Ref. TGB07/249/0924
The Faculty of Medicine and Health Sciences at Stellenbosch University (SU) is currently recruiting for an Administrative Officer in the Chemical Pathology Division at our Tygerberg campus. The main purpose of this position is to perform a variety of clerical duties for functional groups involving compiling and arranging data, making standard computations, processing and coding documents and maintaining records and files.
We therefore seek a skilled, self-motivated, high-performing professional for this permanent post within the Department.
Duties:
• Assisting with following up unregistered students to ensure that they are re-registered.
• Loading marks for undergraduate and postgraduate modules.
• Requesting changes to student records.
• Ensuring that assessments are timeously scheduled according to standard operating procedures (SOP's).
• Facilitating leave of absence (loa) applications for undergraduate and postgraduate students.
• Facilitating the discontinuation, interruption or re-admission of studies process and ensuring that it is communicated to all relevant stakeholders.
• Supporting final-year students with their ICSP (Internship and Community Service Programme) applications and liaising with the Deputy Registrar's Office in this regard.
• Distributing online clinical platform surveys to students when requested by the programme coordinator.
• Submitting relevant information on the University systems.
• Distributing accurate class lists and maintaining attendance registers.
• Coordinating the acquiring of student academic wear as per the Faculty booklet and programme requirements.
• Managing, uploading, coordinating, and scheduling academic activities of the programme.
• Uploading and downloading learning material on University systems / providing support to students and lecturers.
• Scheduling meetings, departmental diaries, managing invitees, preparing the agenda, minute taking, distributing minutes and action points.
• Providing general office support to the Department, handling electronic communication and/or telephone calls.
• Assisting with the dissemination of relevant information to students / stakeholders.
• Facilitating travel and accommodation arrangements of academic staff.
• Providing administrative support within the Department as directed by the Head of the Department (HOD).
• Processing University access cards and access control.
• Logging maintenance calls if and when required.
• Facilitating and coordinating visitor administration, which includes parking arrangements and receiving visitors.
• Facilitating marketing material, brochures, flyers and promotional items through the Faculty's Marketing and Communication Division.
• Assisting with obtaining copyright permissions for articles to be used by facilitators.
• Coordinating student seating and workstation allocations.
• Assisting with the onboarding of new staff and scheduling training and development interventions on request of the HOD.
• Assisting with processing D20 and/or ad hoc requisitions.
• Providing administrative support for fixed-term contract appointments.
Required Skills
Higher Certificate In Office Administration (NQF 5) Or Similar.
Up To Two Years' Experience In General Office Administration.: 2 to 3 years
Basic Knowledge And Skill Of Microsoft Office Software, Video Conferencing, Etc.
