Job title : Administrative Officer – Fleet
Job Location : Gauteng, Pretoria
Deadline : December 20, 2024
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KEY RESPONSIBILITIES: Fleet Management Supervise section staff. Capture and file all vehicles log records. The Transport Officer can Conduct vehicle inspections with drivers. Ensure that trip authorisations forms are approved before vehicles are issued Ensure that all drivers and passengers are authorised for the trip.
Driver Registration Ensure that all employees complete the driver registration form prior to operating fleet vehicles. Administer and driver registration and passengers authorisation records. Capture all data and information on the vehicle monitoring system. Administer driver's identifications tag to employees and records.
Nedfleet Administration Ensure that vehicles trip records are submitted at the end of each trip. Collate, verify and reconcile Nedfleet statement with vehicles trip records.
Vehicle Scheduling and Issuing Prepare and schedule vehicles using the scheduling system. Check the trip authority form to ensure that the form is completed properly and approved by the Unit Manager for the usage of the vehicle. Check if the driver has an appropriate and valid driver's license. Conduct a pre-inspection of the vehicle, by completing and signing of the trip inspection form. Keep copies of all completed forms. Ensure the employee completes the vehicle use registers. Issue the driver with the car keys and the Fleet card. Unsure that the drivers are taking the vehicles to the service And the regional offices
Driver Scheduling Receiving all driver service requests and allocation of Drivers.
Speed violations Check the fleet speed and traffic laws violations and report violations. Check the weekend and overnight usage of fleet vehicles and report deviations and anomalies.
Vehicle Tracking Check all the logs after they were captured for any speed violation and notify users. Monitor fleet vehicles through the tracking service and report any deviations and anomalies.
Admiration of Vehicle bookings Receive all booking requests sent to the relevant e-mail address. This will include telephonic booking of vehicles. Confirming availability (Booking Spreadsheet) of vehicles and reply to the booking request by e-mail.
Procurement Administer process for fleet vehicles licensing. Procure PPE for section staff.
Service and Maintenance Book vehicles and equipment for maintenance and repairs. Assist employee in case of a mechanical breakdown. Keep records of vehicle/equipment services, maintenance and repairs.
Coordination of Courier Services Administration of goods and parcels, i.e. receive and dispatch.
Knowledge and Experience 3-5 years of fleet management experience. Experience and understanding of general administration and office support. Fully computer literate with an advanced level of MS Office. Ability to exercise discretion in dealing with confidential or sensitive matters. Confident and able to work on own initiative and with limited supervision. Strong organisational and planning skills with the ability to prioritise. Knowledge of supply chain management process.
Administrative / Management jobs