Administrative Coordinator 3

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Job Posting Title:
Administrative Coordinator 3

Position Type:
Classified

Department:
LSUAG PL4 - Southeast - Parish - Orleans (Alisha Okoro (00064799))

Work Location:
0101 Orleans Parish Extension Office

Pay Grade:
Classified Administrative

Job Description:

168060
ADMINISTRATIVE COORDINATOR 3
AS609 $27,269 - $49,067
Creation Date: 01/17/2005
Change Date: 10/01/2022

FUNCTION OF WORK:
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.


Some discretion is required in the performance of these duties.
Duties begin to expand in scope and complexity, and develop into departmental-program duties.

LEVEL OF WORK:
Advanced
SUPERVISION RECEIVED:
General from higher-level clerical and/or supervisory personnel.

SUPERVISION EXERCISED:
May supervise 1-2 lower-level personnel.

LOCATION OF WORK:
May be used by all state agencies.

JOB DISTINCTIONS:
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.


Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.

CORE COMPETENCIES:
IDENTIFIED BY STATE CIVIL SERVICE, CORE COMPETENCIES ARE THE KNOWLEDGE, SKILLS, ABILITIES AND BEHAVIORS BASED ON THE WORK TASKS OUTLINED IN THE EXAMPLES OF WORK.
MORE INFORMATION ON THE SCS COMPETENCY MODEL CAN BE FOUND HERE.

Accepting Direction, Communicating Effectively, Demonstrating Accountability, Displaying Expertise, Focusing on Customers, Following Policies and Procedures, Managing Projects, Managing Resources, Using Data

EXAMPLES OF WORK:
EXAMPLES BELOW ARE A BRIEF SAMPLE OF COMMON DUTIES ASSOCIATED WITH THIS JOB TITLE.
NOT ALL POSSIBLE TASKS ARE INCLUDED.


NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:

Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies.
May involve communication with other departments, customers, etc.


Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.


Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.


Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.


Compiles information from various sources and prepares specialized reports; formats reports according to department standards.


Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.


May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.


Performs related duties as assigned.

QUALIFICATION REQUIREMENTS:
MINIMUM QUALIFICATIONS:
Two years of experience in which clerical work was a major duty.


SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.


Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.


College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.


NOTE:
Business or technical school training with less than completion will only be credited in six month increments.
Similarly, college training will only be credited in 15 semester hour increments.


NOTE:
Any college hours or degree must be from an accredited college or university.


Competencies: Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.


Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.


Using Data: The ability to use relevant and valid data to inform a recommendation for action.


Additional Job Description: Competencies:
Communicating Effectively - The ability to relay information correctly and appropriately to connect people and ideas, Displaying Expertise - The ability to exhibit specialized skills or knowledge gained from experience or training, Managing Resources - The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value, Using Data - The ability to use relevant and valid data to inform a recommendation for action

Special Instructions:
Location: Orleans Parish Extension Office, New Orleans, La.


Minimum Requirements: Two years of experience in which clerical work was a major duty.
For more information and Substitutions contact www.civilservice.louisiana.gov or the AgCenter HRM office.


Resumes will not be accepted in lieu of completing the work experience section of the application.
Please list all work experience.
Resumes will not be accepted in lieu of a completed application.
You must include all relevant education and experience on your official application.


Position is not eligible for remote work.


Apply online at Louisiana State University - Careers (myworkdayjobs.com)

Application Deadline: 10/23/2024 or until suitable candidate is identified.


The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment.
An Equal Opportunity/Affirmative Action Employer.

Posting Date:
October 10, 2024

Closing Date (Open Until Filled if No Date Specified):
October 24, 2024

Additional Position Information: Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.


Benefits - The LSU AgCenter has an attractive benefits package with a wide variety of benefit options.
Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, life, long-term disability, accident, vision, long-term care, etc.
), Tax Saver Flexible Benefits Plan (saves tax dollars on some childcare and medical expenses), university holidays (14 per year), generous annual (vacation) and sick leave benefits, Employee Assistance Program, and possible educational leave and tuition exemption for coursework at campuses of the LSU System.
Specific benefits depend on job category, percent effort and length of employment.


Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance.
Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.


Essential Position (Y/N): About the LSU Agricultural Center:

The LSU AgCenter, is one of eight campuses within the broader LSU enterprise (LSU System).
The LSU AgCenter includes the Louisiana Agricultural Experiment Station, which conducts agricultural-based research, and the Louisiana Cooperative Extension Service, which extends the knowledge derived from research to the people of the state.
The AgCenter is headquartered in Baton Rouge and has 12 "on campus" academic departments and five regions which are made up of 15 branch research stations and an extension office in each parish.
For more information, visit the AgCenter's website at www.lsuagcenter.com.


The LSU Agricultural Center is an Equal Opportunity Employer and SAME Agency:

The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment.
The AgCenter is committed to fostering an environment of inclusion, respect, and appreciation of differences in individuals.
The AgCenter is also designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials.


HCM Contact Information:

Questions or concerns can be directed to the LSU AgCenter Human Resources Management Office at 225-578-2258 or emailed ******.