Administrative Assistant

Job Description Alert Engine Parts is searching for an Administrative Assistant join the team in Pietermaritzburg. The purpose of this position is to support the branch Admistrator in delivering finance and administrative tasks such as processing daily banking and other related general administrative tasks, which are in accordance with policies and procedure.

Position Overview Specific Role Responsibilities Debtors and Creditors Assist the Branch Admin with Debtors and Creditors functions Ensure that all sundry (non- trading stock) purchases are correctly authorized Assisting with the payments of Sundry Creditor Matching payments correctly to Debtor's account- when necessary Receiving cash for debtors account payments COD Do daily COD transfers from the bank statement Matching of COD invoices on the system each day Print daily reports of outstanding CODs and follow up any discrepancies To keep afloat box & ensure that it is adequately stocked General Admin/Relieve Assist with Cashier duties Relieve Receptionist- when necessary Assist with daily filing Ordering of stationery and office/ kitchen supplies
Qualifications and Experience Grade 12 A Tertiary Qualification in Finance / Administration-Preferable Minimum experience of 2-3 years in Administration-Essential Excellent attention to detail and numerical ability Previous exposure to the Debtors and cCreditors function is not a requirement- Desirable Ability and confidence to liaise and resolve problems with staff at branch levels Solid working knowledge of Microsoft Office Be organized, accurate and thorough Disciplined approach to work
Skills and Personal Attributes Impeccable telephone manners and etiquette Ability to communicate effectively Ability to work independently and as part of a team Ability to consistently meet deadlines Ability to function well under pressure and to manage own time and outputs

#J-18808-Ljbffr