Administrative Assistant

Provide Office support services to ensure efficient and effectiveness for the EXCO Team Receive, direct and relay telephone messages and emails in the company mailbox. Direct the general public to the appropriate staff. Travel bookings, requests, approvals & processing. Travel insurance Fleet control License renewals, Services, General maintenance of fleet, Roadworthy control of fleet. Short Term Insurance claims Insurance correspondence for goods in transit and Company parking area control. Maintain the general filing system and file all correspondence. Planning and preparation of meetings, conferences and conference calls. Respond to public enquiries. Assistance with site medicals, visa applications and work permits. Internal and external planning and management. Perform clerical duties Typing of documents and drafting letters. Develop and maintain filing system. Co-ordinate the repair and maintenance of office equipment Administration of vehicles/fleet Perform personal assistant functions Answer/re-direct calls and handle enquiries where possible. Greeting and assisting visitors. Assist Executive teams as requested. Provide administrative support to the Executive team. Perform other related duties as required Attributes Self-motivated Pro-active Skills Strong organizational skills and attention to detail. Excellent verbal and written communication abilities. Manage time effectively in a fast-paced environment. High level of professionalism and positive attitude. Ability to work both independently and as part of a team. Intermediate knowledge of MS Excel Advanced knowledge of MS PowerPoint and Word