Job title : Administrative Assistant & Events Coordinator Job Location : Gauteng, Cape Town Deadline : December 22, 2024 Quick Recommended Links Jobs by Location Job by industries Objectives of Role Administrative Support: Provide comprehensive administrative support to the BCL team, including scheduling meetings, managing calendars, and handling correspondence.
Handle incoming and outgoing communications, including emails and phone calls.
Build and maintain database of contacts Assist with financial tracking and reporting support, such as capturing receipts for team members and maintaining accurate records and filing of expenses.
Support capturing and reconciling of payments to suppliers and partners Procurement support: sourcing quotes, accurate invoicing and following up with suppliers Maintain and organise filing, documents, and supplies.
Handle procurement and inventory management of office supplies, furniture, and other necessary materials.
Event Coordination: Assist with planning, organizing, and executing events, conferences, seminars, workshops, and other company gatherings.
Coordinate event logistics, including venue selection, audiovisual equipment setup, catering, transportation, and accommodation for attendees and speakers.
Manage communication with all event stakeholders including suppliers and participants.
Develop event timelines and work closely with internal teams and external vendors to ensure all aspects of events run smoothly.
Manage event budgets and track expenses to ensure cost-effectiveness.
Oversee event registration and handle participant inquiries before and during events.
Travel, Transfers, and Accommodation: Arrange travel itineraries and accommodation for employees and external stakeholders.
Coordinate airport transfers and transportation for business-related trips.
Maintain travel records and receipts, ensuring compliance with the company's travel policies.
Experience and Qualifications Education: Tertiary qualification in Business Administration, Event Management, Project Management or related fields preferred.
Experience: Administrative Support: Minimum 3 years' experience in administrative roles, including calendar management, correspondence handling, and office organization.
Event Coordination: Proven experience in planning and coordinating events, including logistics management, stakeholder communication, and budget oversight.
Finance Support: Background in basic financial tasks, such as tracking expenses, capturing receipts, and maintaining accurate financial records.
Demonstrated experience of excellent English verbal and written communication skills.
High level of proficiency in Microsoft Office Suite and other relevant software.
Administrative / Management jobs