Job title : Administrative and Logistics Assistant for Resilient Cities Limpopo Program Job Location : Gauteng, Pretoria Deadline : December 13, 2024 Quick Recommended Links Jobs by Location Job by industries Responsibilities: It is anticipated the Administrative and Logistics Assistant will conduct the following tasks in addition to any other responsibilities assigned by the Deputy Chief of Party – Operations: Assistance with the procurement of equipment, supplies, and services in compliance with USAID and Tetra Tech policies.
Assistance with project inventory control and tagging.
Ensures proper vehicle coordination and maintenance.
Coordinate logistics for all in-country travel and short-term international travelers, including for business trips, seminars, conferences, and meetings.
Assists with travel logistics including booking flights, hotels and rentals as required Assists in the coordination of logistics between the Home, South Africa, Mozambique and Botswana Offices.
Support the project team with correspondence, filing, document editing, and obtaining approval of administrative documents. Answers phones, relays messages, and welcomes guests.
Manages multiple calendars, including scheduling meetings and coordinating appointments for the HR/Office Manager Supports the technical team with events management logistics, as needed.
Minimum Qualifications Required: Minimum bachelor's degree in related field (relevant experience may substitute).
Minimum of 3 years' experience in an equivalent position providing administrative support to a USAID-funded or other international donor-funded projects.
Demonstrated capacity to provide logistical and administrative support to donor-funded programs.
Previous USAID experience strongly preferred.
Experience with Microsoft Office applications such as Excel, Word, PowerPoint, etc.
Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.
Ability to work individually and as part of a team.
Must also be able to create a supportive working relationship among all project teams.
Fluency in English (written and oral).
Fluency in Portuguese would be beneficial.
Possession of driver's license.
Current authorization to work in South Africa is required at the time of application.
Administrative / Management jobs