Job title : Administrative and Human Resource Specialist for USAID Resilient Cities Limpopo Program
Job Location : Gauteng, Pretoria
Deadline : December 13, 2024
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Responsibilities: It is anticipated the Administrative and Human Resources Specialist will conduct the following tasks in addition to any other responsibilities assigned by the Deputy Chief of Party- Operations: Manage Human Resource (HR) operations, ensuring compliance with HR rules and regulations. Lead/coordinate the entire employment cycle, including the recruitment process, interview and vetting processes, onboarding, and orientation. Partner with program staff to understand skills and requirements for targeting successful candidates; filter candidates to propose a pool of highly qualified applicants. Lead the development of employee retention programs and embed diversity and inclusion into talent, learning, recruitment, engagement. Coordinate the performance evaluation process. Developing employment agreements, manage local benefits enrollment, and ensure all inquiries and challenges employees face regarding their insurance are handled on time. Coordinating staff training and establish staff development plans based on staff appraisals and evaluations. Provide oversight on updating personnel files and other related HR documents, including employment agreements, amendments, timesheets, calendar holidays, and leaves. Plan and track anticipated administration activities related to project office operations. Arrange for and oversee the maintenance of office equipment and repairs for office space. Provide support for submission of documents, tracking of correspondence, distribution of supplies and material for training activities to the project's technical team. Perform other reasonable duties as assigned by the Director of Operations.
Minimum Qualifications Required: University degree in Human Resources or another related field. Minimum of 3 years' experience in administrative and operational positions or 8 years in a relevant field, preferably with USAID and/or other donor funded programs. Proficiency in Microsoft Office applications; experience with Salesforce desirable. Excellent communication and teamwork skills with demonstrated experience working collaboratively in a multidisciplinary and multicultural environment. Demonstrated leadership, integrity, and ability to work under pressure, meet tight deadlines, and coordinate across multiple countries. Possession of a valid driver's license desirable. Fluency in English (written and oral). Fluency in Portuguese would be beneficial. Current authorization to work in South Africa is required at the time of application.
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