Direct Reporting Line: Campus Head
Varsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications accredited by the Council on Higher Education (CHE).The IIE's Varsity College, Cape Town Campushas a vacancy for an Administration Assistant. Please note that the position is based at Vega Cape Town Campus. The candidate must be willing to travel between Vega Cape Town Campus and Varsity College Cape Town Campus. Duties and Responsibilities:
Support/Assistance to the Campus Head: Providing administrative support to the Campus Head (diary management, filing, typing, photocopying, proofreading etc.)Preparing and submitting the Campus Head's mileage and expense claimsScreening calls and taking messages for the Campus Head as and when requiredOrganising travel arrangements for the Campus Head when requiredReceiving guests of the Campus Head and ensuring that refreshments are offered and arrangedCoordinates and prepares all logistics for events requested by the Campus Head namely, school meetings, staff meetings, management meetings, year-end functions, farewells, and other miscellaneous events.Scheduling meetings/interviews for the Campus HeadManaging the stationery ordering and stock control for campusProcures birthday and long service vouchers and issues birthday vouchers. Prepares and hands the long service vouchers and certificates for the Campus Head.
General HR Administrative Support: Provides general administrative support to the HR team at The IIE Varsity College & IIE Vega Cape Town campuses as and when required, including assisting with arranging logistics for HR events (e.g. Wellness Days, Employee Appreciation Days, Training initiatives etc.).Assists in gathering and compiling the monthly recruitment details for the announcements on new employees, promotions, and transfers. Taking photographs for reporting to Talent Acquisition.Scanning, renaming, and uploading new and current employees' documentation into their File Manager on APSCompiles onboarding files and induction schedules for new employees and ensures that all equipment and resources are ready prior to the new employees' start date. Scheduling Probation Review reminders.Assistance with the recruitment process for campus vacancies in line with company policies and procedures -Conducting Reference Checks for potential candidates when required.Arranging interviews with line managers and candidates and booking interviews.
Competencies Required: CommunicationComputer and System ProficiencyTime Management Organisational & Event PlanningHigh level of accuracy and attention to detailHigh level of confidentiality and integrity Deadline-driven (able to work under pressure)Minimum Education Requirements: Minimum of an NQF level 6 qualification in HR or Admin related.Minimum Work Requirements: Minimum of 3 - 5 years administrative experience, preferably within a tertiary environment.Working Conditions: Driver's license and own reliable transportWorking Hours: Monday to Friday: 08:00 -17: 00
Salary: Competitive salary commensurate with experience.Benefits: Lifelong learning opportunities through LinkedIn Learning subscriptions.Staff and family discounts on educational programs within our brand portfolio.Incentive bonus structure based on performance and achievement of goals.Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.Birthday vouchers to celebrate your special day.Competitive annual leave allowance for well-deserved time off and rejuvenation.Application Response: Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.Technical Support: Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance:https://hire.simplify.hr/ContactUsThe IIE's Varsity Collegeis an Equal Opportunity Employer. However, preference will be given to previously underrepresented groups in accordance with the South African Employment Equity Act.
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