Admin Officer

Admin Officer required for a reputable construction company based in East London, Eastern Cape Requirements: 1-2 years experience in administration Ability to compile minutes of a meeting Tending to general queries , emails or calls , internally and externally Strong client liaison experience Filing and reception experience Excellent communication abilities Responsibilities: Answer all incoming calls and dispatch to the relevant colleague. Prepare job cards for the teams. Filing documents that have been captured. Schedule works for the next morning. Client communications – job request specific. Supply all members of staff with the relevant Purchase Orders. Liaise with Construction Manager on what happens throughout the day. Tending to general queries – emails or calls – internally and externally. Call suppliers requesting stock availabilities. Arrange sub-contractor for solar geyser installations. Arrange stock delivery when necessary: panels, copper, lagging. Reconcile job cards to call out schedule. Warranty claim follow ups. Capture and send off all Damage Reports. Capture and send off all plumbing quotes. Liaising with insurance companies and Service Providers re: geyser replacements. Handling all Insurance matters. Grocery and stationary orders. Filing on behalf of Managing Director. Reconcile Purchase Order records with relevant departments. Reconcile purchase orders across various Supplier transactions. Resend invoices from 7 days overdue Liaise with debt collectors on current matters. Prepare Debtors recon. Advise Construction Manager about clients that are good or bad payers. Distribute statements to clients at month end to ensure timeous payment. Meeting preparation – Agenda, minutes and meeting packs Should you wish to apply please email your CV through to Kerry O'Hagan at