Job title : Admin & Finance Project Manager Job Location : Western Cape, Cape Town Deadline : January 04, 2025 Quick Recommended Links Jobs by Location Job by industries Key Accountabilities: Cost Management for Projects Tracking and Reporting: Monitor and track project budgets, ensuring that all costs are captured and updated regularly.
Consolidate costs related to materials, labour, equipment, and overheads.
Cost Forecasting: Predict and plan project expenses to ensure budgets are met and adjust forecasts when necessary.
Invoice Management: Ensure accurate invoicing for projects, ensuring all costs are reflected in client invoices and reconciled against project budgets.
Cost Allocation: Distribute project costs accurately between departments or categories (e.g., labour, materials, services) to maintain a clear financial picture for each project.
Day-to-Day Running Costs Tracking Operational Expenses: Manage ongoing operational costs of the business, such as utilities, office supplies, software subscriptions, and employee expenses.
Reconciliation of Expenses: Review and reconcile daily/weekly/monthly expenses against the budget.
Ensure all payments are processed and documented accurately.
Supplier and Vendor Management: Manage relationships with suppliers and vendors.
Ensure timely payments and accurate record-keeping of contracts, agreements, and service level expectations.
Petty Cash and Expense Reimbursements: Handle petty cash and process employee expense reimbursements as needed.
Administrative Support and Company Operations General Office Admin: Such as stationary orders etc.
Document Management: Maintain accurate and up-to-date records of financial transactions, contracts, and agreements.
Booking and Scheduling: Handle arrangements for travel, meetings, and bookings (e.g., office rentals, equipment).
Installation and Reservation Coordination Scheduling Installations: Coordinate with teams and suppliers to schedule installations of equipment, artwork, or other necessary items for projects.
Ensure the costs and logistics are efficiently planned.
Booking Services: Reserve necessary services related to the installations, such as transport, equipment rentals, or special services for project completion.
Cost Management of Installations: Track costs for installations and any related logistics (e.g., transport, setup, handling) and ensure these costs are captured within the project's budget.
Financial Reporting and Consolidation Monthly and Quarterly Reporting: Prepare financial reports for management, highlighting cost breakdowns, budget variances, and overall financial health of ongoing projects and the studio as a whole.
Cost Consolidation: Regularly consolidate financial data from multiple projects to provide an overview of the studio's financial position.
This includes creating summary reports and analysing trends.
Financial Analysis: Conduct cost analyses to identify cost-saving opportunities, and report on performance against budget expectations.
Technical Skills: A minimum of 3 years working experience.
Accounting / Financial Services jobs