Job title : Admin Controller - Stellenbosch, Cape Town
Job Location : Western Cape, Cape Town
Deadline : December 13, 2024
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Key Responsibilities: Strategic & Financial Results Successful delivery of the Record to Report strategy to maximize accuracy and efficiency. Effective and efficient delivery of departmental admin performance. Assist department to ensure that all financials for business plans and budgets are effectively developed and aligned to meet business and department objectives. Monthly reconciliation reports completed Assist department with monthly and weekly reporting duties Participate in Internal and External quality control and audit processes. Department calendar Ad-hoc basis, timeously, complete Approved annual business plans and budgets Within budget guidelines Agreed Net Cost achieved Captured accurate and timeously (Opex and Profit centre) Distribute comprehensive monthly reports and follow up on variances of 5% and above Minimal Variance Reporting and Income Statements in line with budgets In accordance with Internal Control Checklist QMS Procedures followed
Operational Results Effective and efficient delivery of department admin management and controls. Purchase Requisition or Purchase Orders captured accurately Processing of goods receipts for services Assist / follow up of outstanding accounts Accurate and timeous capturing of the daily transactions Create customers and processing of invoices for intergroup services Processing of journals General financial administration and drawing and circulation of financial and business performance reports to assist management Perform filing and maintain admin housekeeping Ensure that the QMS (Quality Management System) forms are updated and maintained Create purchased orders for department Feedback from managers on quality of work - accuracy and speed Maintaining confidentiality Monthly Procurement ICC Reports from Internal Auditors correct and on time performed daily Daily clearance of relevant SAP line items Document numbers captured and updated on SAP Confirmation sheet on Share drive/Livelink Follow up on Sundry Customer/Payable Account Correctness and according to QMS procedure Workflows completed Relevant and valid information included According to ICC Procedures
Customer & Relationship Results Build effective relationships with external and internal stakeholders Provide a high standard of customer service to all internal and external customers Attend weekly Admin meetings and relevant departmental meetings on ad hoc basis Customer survey form and feedback from Brand Homes Joint Ventures and food/restaurants; Vendors Team meetings held every week, agenda, minutes and action plans implemented and followed.
Innovation & Improvement Results Innovation and business improvements in support of operational and sales goals Participate in departmental projects Implement a standardised programme to ensure cost efficiency On-going and as required Bulk purchasing implemented at Brand Homes
Leadership Results Take responsibility of own performance goals and personal growth Culture Shaping Survey IDP in place Managing your career (EPMS Scorecard and Career Plan in place) Culture Shaping Index Success Factors Analytics
Education & Experience: Tertiary Accounting Training (University or Technical College) At least 5 years of experience in administrative and financial services and controls SAP Knowledge PR Skills (Friendly, Courteous, Professional, Helpful) Computer Literate Good Team Player
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