We Go Places! How about you? Immediate Superior: Record to Report Manager Location: Stellenbosch, Cape Town Function: Finance Sub Function: Record to Report Type of Contract: Permanent Reference Number: 123988 Closing Date: 22/11/2024
Purpose:
To assist the Record to Report with administrative and financial services and controls. This includes the parking and/or posting journals as required (for example but not limited to: Sales and Promotional Liquor, Procurement Releases, Stock takes), assisting, reconciliations, quality control and general administrative and financial duties and reports.
Key Responsibilities:
Successful delivery of the Record to Report strategy to maximize accuracy and efficiency.
Effective and efficient delivery of departmental admin performance.
Assist department to ensure that all financials for business plans and budgets are effectively developed and aligned to meet business and department objectives.
Monthly reconciliation reports completed.
Assist department with monthly and weekly reporting duties.
Participate in Internal and External quality control and audit processes.
Complete approved annual business plans and budgets on time.
Distribute comprehensive monthly reports and follow up on variances of 5% and above.
Minimal Variance Reporting and Income Statements in line with budgets.
Ensure Internal Control Checklist QMS Procedures are followed.
Effective and efficient delivery of department admin management and controls.
Purchase Requisition or Purchase Orders captured accurately.
Processing of goods receipts for services.
Assist / follow up of outstanding accounts.
Accurate and timely capturing of the daily transactions.
Create customers and process invoices for intergroup services.
Processing of journals.
General financial administration and drawing and circulation of financial and business performance reports to assist management.
Perform filing and maintain admin housekeeping.
Ensure that the QMS (Quality Management System) forms are updated and maintained.
Create purchased orders for department.
Feedback from managers on quality of work - accuracy and speed.
Maintaining confidentiality.
Monthly Procurement ICC Reports from Internal Auditors correct and on time performed daily.
Daily clearance of relevant SAP line items.
Document numbers captured and updated on SAP.
Confirmation sheet on Share drive/Livelink.
Follow up on Sundry Customer/Payable Account.
Ensure correctness according to QMS procedure.
Workflows completed with relevant and valid information included.
Build effective relationships with external and internal stakeholders.
Provide a high standard of customer service to all internal and external customers.
Attend weekly Admin meetings and relevant departmental meetings on an ad hoc basis.
Participate in departmental projects and implement a standardized program to ensure cost efficiency.
Take responsibility for own performance goals and personal growth.
Education & Experience:
Tertiary Accounting Training (University or Technical College).
At least 5 years of experience in administrative and financial services and controls.
SAP Knowledge.
PR Skills (Friendly, Courteous, Professional, Helpful).
Computer Literate.
Good Team Player.
The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Heineken Beverages (South Africa) (Pty) Ltd) is committed to an organisational culture that recognises, appreciates and values inclusion and diversity. You must be fully eligible to live and work in South Africa to apply.
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