About the job Accounts Receivable ManagerAccounts Receivable ManagerMinimumRequirements:Matric (Grade 12)Bachelors Degree and ten years related experience and/or the equivalent combination of training andexperience which indicates the ability to do the job.Excellent written and verbal communication skills.Experienced in leading a team and implementing process improvement.Ability to develop action plans and follow-up to completion.ERP system experience (Syspro) is a must.Knowledge of general accounting principles and proficiency in the Microsoft Office suite of products,particularly Excel.Strong managerial and organizational skills; accurate and detail oriented as well as the ability tocommunicate effectively with staff at various levels.Strong administrative background.Responsibilities:Assisting in the automation of the current AR Syspro including documenting, testing and validating data.Managing the activities of the staff invoicing, issuing credit, establishing reserves, etc.; including ERPresponsibilities for the AR sub-ledger.Manage day-to-day operations of the AR department; create, implement and maintain policies, proceduresand controls, manage and streamline billing and collection process and cash application functions for thecompany.Assists in monitoring, tracking and enforcing department policies, procedures and goals while identifyinginefficiencies and proposing, developing and documenting new concepts and procedures.Manage the monthly AR close process including reconciliation of AR sub-ledger to GL and preparation of ARmonth-end schedules, revenue reporting and reconciliation to GL and metrics used for internal reporting.Daily review of collection reports to ascertain the status of collections and balances outstanding and reducecollection cycle times (DSO) where possible.Audit delinquent accounts considered to be uncollectible to ensure maximum efforts have been takenbefore assigning bad-debt status to the account.Monitor aging balances and recommend write offs.Work closely with business unit heads and sales to ensure collection guidelines are adhered to and issuesare quickly resolved.Works with internal departments and clients to regulate and resolve hold/release sales orders in accordancewith internal rules and regulations.Actively monitor and work with internal departments to resolve all outstanding Accounts Receivable claimsand chargebacks.Manage information requests during year-end audits and respond to requests for information duringinternal audits.Document trends and initiate corrective action to ensure maximum cash reimbursement, prompt paymentfor goods sold and uninterrupted cash flow.Compile data, conduct statistical and analytical studies of billing volume, value billed, payments received,bills outstanding, cash and revenue fluctuations, and prepare regular and special reports for review inplanning and evaluating department objectives.Strong accounting knowledge of Deferred Revenue and unbilled Accounts Receivable.Work with staff to prioritize work and ensure staff is trained on policy and procedure.Ensure work is accurate and is being processed in a timely manner and in accordance with departmentpolicies and procedures.Monitor and evaluate staff performance to ensure duties are properly performed and employees areworking towards common business goals.Provide constructive feedback and discipline when necessary.Assist staff in researching and handling morecomplicated transactions and problems.Interface with customer care, sales representatives and senior levels management in communicating andresolving issues.Responsible for review and maintenance of customer database.Keep abreast of current trends and practices in field of expertiseApproves, establishes and maintains creditlimits on all new and current customer accounts.Reviews with management creditworthiness decisions on marginal credit approvals and slow-payingaccounts.
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